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Operations Manager

Birmingham Open Spaces Forum
Closing date
30 Sep 2021

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Birmingham Open Spaces Forum is seeking to appoint an experienced operations manager to join the team.The operations manager will lead the next stage in the development of the charity, including the development and growth of the board of Trustees and taking control of the day to day management of BOSF.This is a new post for the organisation, and the trustees are keen to be as flexible as possible to ensure that the right candidate is appointed.The Trustees of Birmingham Open Spaces Forum are particularly interested in widening the diversity (including racial diversity) of the organisation and welcome applications from all qualified candidates.Experience of working with green spaces is not a pre-requisite for this role. Skills and experience from other parts of the charitable, voluntary and other sectors will be relevant and potentially important to the role.Deadline for applications : Midday Monday 27th SeptemberFace-to-face interviews: Week beginning Monday 4th October Birmingham Open Spaces Forum Operations ManagerSalary: £33,750 FTEHours: 22.5 hours per weekReporting to: Chair of TrusteesResponsible to: The Trustee BoardTo work alongside the BOSF Community Development Manager to deliver the objectives of Birmingham Open Spaces Forum, and to oversee and manage the operations of the charity. The role is permanent, subject to funding. Specific Job Requirements:To be responsible for projects, including long-term and short-term management, planning work programmes and appraising financial viability.To be responsible for fundraising and income generation for BOSF, including developing and submitting new bids and managing relationships and reporting with existing and new funders.To manage, develop and grow the board of BOSF.To work closely with the Birmingham Open Spaces Forum (BOSF) Trustees to develop the Forum in line with current aims and objectives.To attend Trustee and Committee meetings as required and provide updates on progress to the Board of TrusteesTo work with and support members of staff to ensure they fulfil their own job descriptions, and they complete projects within agreed scope, timelines, and standards.To take a lead on policies and risk management, and work with the administrator to ensure that they are compliant and in place.In collaboration with the treasurer to maintain the accounts of BOSF and carry out some specific finance related tasks, including, but not limited to:Financial management: Produce management accounts (meetings), forecasting and budget control for charity projects, invoicing, cashflow statements.Charity Commission (file accounts and Trustee's report)To build strong relations with partners and stakeholders, including friends of parks groups and the Local Authority.To network with local agencies/partners to develop presence of the charity in local delivery to further support service users.To represent BOSF at project meetings and to lead on projects where appropriate.To carry out any other activities that are reasonably requested by the Board of Trustees.Person specification:Qualifications: To degree level or equivalent Professional knowledge and experienceESSENTIAL:Evidence of successful fundraising experience.Experience of networking and relationship building.Experience of organisation management and development, including the management of projects.Understanding of financial reports, IT and social media experience.Experience of monitoring systems and evaluation approaches.Experience of supervision, team building and staff development.Experience and understanding of diversity and equal opportunities. DESIRABLE:Experience of marketing and communications.Experience of community development.Experience of working within a 'second tier' charity.Friendly and approachable with the proven ability to build strong working relationships with a range of different people.Strong written, verbal communication and presentation skills.Ability and willingness to work from home and different locations around Birmingham/West Midlands. Who are we looking for? The appointee will:Take pride in being supremely efficient, very well organised and on top of tasks. Be someone who actively seeks solutions to problems.Be self-motivated with a positive attitude and able to work flexibly. Have excellent interpersonal skills and be able to communicate effectively with a broad range of people - from service users to Trustees and funders.Be able to work very effectively under pressure, meet tight deadlines, prioritise and pay excellent attention to detail.Be able to demonstrate flexibility and commitment to taking a full and active part in the life of BOSF, adapting to and managing change.Ability to work on own initiative and as part of a team. To proactively link with partners to attract funding.Ability to motivate community participants and partners.Excellent leadership skills.Have project planning and implementation experience.Understanding of and commitment to community development. Knowledge of issues affecting communities in areas of deprivation.Effective communication skills both written and verbal.Ability to travel for the attendance of meetings, events & conferences.A commitment to & appreciation of Health & Safety issues in the work place.A commitment to promoting equal opportunities and diversity in all work practices, employment and partnering opportunities.A flexible approach and ability to work out of office hours including occasional evenings and weekends. This role is based in Birmingham, but working from home. Unfortunately, due to the necessity to keep our costs down we are not able to respond to everyone who applies to our vacancies. Interviews will be held on the week beginning Monday 4th October, therefore, if you do not hear from us by this date, please assume that you have been unsuccessful on this occasion.
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