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Finance Assistant

The Ministry
Closing date
4 Oct 2021

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Summary of the role:

Responsibility for overseeing all AP/AR activity for The Ministry and Jai Dog Rescue charity.

Key Responsibilities:
  • Responsibility for bookkeeping and processing all invoice postings onto the finance system
  • Responsible for processing purchase invoices, scanning and matching to Purchase Orders
  • Policing the purchase order process
  • Supplier statement reconciliations, requesting copy invoices when required
  • Responsible for processing company-wide weekly payment runs and ad-hoc payments
  • Liaisons with multiple departments to ensure all purchase invoices have valid purchase orders/ goods received notes
  • Maintaining robust record keep procedures with a continuous improvement focus
  • Staff expense processing
  • Contacting clients by telephone, email and post to ensure invoices are paid within agreed company credit terms
  • Safe counts
  • Chasing and collecting unpaid invoices
  • Ensure prompt and accurate monthly sales ledger closing and reconciliations
  • Weekly reporting to key business personnel to highlight departments' unpaid debts
  • Bank reconciliations
  • Supervision of the sales ledger, processing invoices, credits and contras
  • Responsibility for accounts escalated to legal status, liaising with solicitors

Skills and competencies required:
  • Excellent attention to detail
  • Excellent organisational skills
  • Self-starter who can thrive in an environment where they need to take the initiative or take instruction from their colleagues
  • Ability to prioritise work load and cope with often changing tasks
  • Excellent communication skills
  • Takes pride in running a tight ship with the ability to demonstrate authority
  • Microsoft Business Central experience an advantage
  • Charity experience an advantage

About us:

The Ministry is a beautifully designed shared workspace for the creative industries, situated in a Victorian printworks London, SE1. We've created an environment for artistic and original thinkers to thrive and collaborate in a buzzing and vibrant community. The facilities include two social floors with a café, bar, sound studio and cinema, sitting beneath four floors of co-working offices, meeting rooms and desk space. In addition, we provide our members with a curated events programme, business advice, support and networking opportunities.

At The Ministry, we are proud to be one essential part of Ministry of Sound Group, a multi-million pound, multi-business organisation. Ministry of Sound Group also parents Jai Dog Rescue, a dog charity based in Thailand.

We offer our employees free entry to the Ministry of Sound nightclub, discounted and free food at The Ministry, free use of the gym, and a dog-friendly office among other perks.

Please note that due to the high volume of applications we receive, only those selected for interview will be contacted.

Thank you.
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