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Timetabling Officer

Closing date
25 Sep 2021

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The successful candidate will work within the Timetabling Department of a University based in S.E London. As the Timetabling Officer you will be working with the Timetabling Manager and you will be responsible for producing accurate, digital timetables and allocating rooms accordingly. This will be achieved by building strong relationships with academic departments with a view to understanding, and meeting their specific room needs.

This position requires a high degree of accuracy as well as strong organisation and communication skills. This is a temporary position, starting immediately for around 3 months.

Main Duties:

To assist the Timetabling Manager in planning, designing and delivering the University's Academic Timetable making use of SP+ (Syllabus Plus)

Working within a team of Timetabling Officers you will take responsibility for the scheduling arrangements for several academic departments within published time scales (managing 1/3rd of the Universities course portfolio)

This includes: - liaising with academic departments and compiling information on teaching delivery requirements

The role of the Timetabling Officer is largely autonomous, so requires identifying the appropriate course of action and implementing a solution independently

Providing high-level and pro-active support to the Timetables Office in the construction and maintenance of a School's teaching timetable.

Plan, prioritise and organise a busy workload, using initiative to deal appropriately with changing priorities and situations

Building positive relationships with other professional services teams and academic staff

Updating course and degree programme information on the timetables database

Finding suitable times for teaching activities taking into account course clashes, teacher and room availability. - allocation of appropriate rooms to teaching activities whilst ensuring efficient room utilisation.

Working with timetabling colleagues to manage the high volume of queries and change requests received

Key Requirements:

Strong working knowledge of Syllabus Plus (SP+)

Proficient in timetabling a variety of courses with differing requirements

Previous experience within the Higher Education Sector.

This position offers hybrid working - 2 days a week from home and 3 days on site.
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