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Deeds & Document Services Manager

Klein Hamilton Recruitment
Closing date
27 Sep 2021

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Deeds and Document Services Manager, Business Development Manager, Permanent, Lichfield

This award winning niche property practice firm in Lichfield is seeking to appoint a Deeds and Document Services Manager/Business Development Manager.

With the development of electronic records at the Land Registry, they are now keen to address this by the appointment of an individual who will have responsibility for implementing the new business model and for management of the firm's custody records. The documents stored mainly consist of wills, deeds and powers of attorney. There are very approximately 10,000 documents in custody which potentially need reviewing and converting to paid storage.

This is initially a full time fixed term contract for not less than 9 months. Thereafter a new role will arise to manage the computerised records which will be a permanent part time post probably for one or two days per week.

The work will consist primarily of:
  • Assisting the Practice Director to set up a new record system (the practice management system already has the facility to do this).
  • Identifying the documents that need to be reviewed and checked.
  • Identifying the client and contacting them to establish if they require to continue storing their deeds.
  • Signing the client up to the service including completion of direct debit payment.
  • Co-coordinating with the client regarding their other documents in storage and ageing terms of business.
  • Taking into custody new documents and despatching to clients current custody documents.
  • Dealing with deeds wills and document requests and providing copies as required.
  • Disposing of documents that clients do not wish to pay to store.

The private client department currently consists of:
  • Director with overall responsibility
  • The departmental head
  • A Trainee
  • Secretarial support
  • Part time legal support
About the person

You will be keen to make this new venture work. You will be:
  • Driven to succeed and motivated by reward.
  • Organised and with a high level of attention to detail in your work.
  • Personable and a good communicator.
  • Keen to achieve.
  • Willing to work hard to grow the service and promote its success across the firm's client base.
  • Comfortable talking to clients, personable and enthusiastic.
  • Willing to follow and promote the firms ethos, the service and to retain business.
  • Perceptive, a good listener and ready to integrate.
  • Educated to a good standard, perceptive and devoted to attention to detail.
You will have:
  • Either a law degree, or equivalent or have acquired sufficient practical experience to be able to hit the ground running in respect of the analysis of the documents we hold without detailed training.
  • Have good interpersonal and organisational skills.
  • Be computer literate (full training will be given on our unique systems).
  • Have used Land Registry on line services.
  • Ideally have previous experience in a business development role.
The important part

Salary will be assessed according to experience but we are anticipating that the basic package will be between £20,000 to £25,000 which will include a performance related bonus scheme to reflect the recruitment/retention of new business, employer's contribution to a NEST pension scheme, 15 paid days holiday in addition to the office and statutory holidays and expenses if appropriate.

Vacancy Information:
  • Location: Lichfield
  • Salary range: £20,000 - £25,000 per annum
  • Job type: Permanent
  • Job Section: Private Practice
  • Working Hours: Full time
  • Reference: KR12
  • Contact: Kevin Richardson
About Klein Hamilton Recruitment

Klein Hamilton are Legal & IT Securities specialist Recruiters, working with magic circle, silver circle, blue chip, fintech and dynamic SME businesses, who trust us in finding them the best talent. You can apply for our vacancies in confidence.

Deeds and Document Services Manager, Business Development Manager, Permanent, Lichfield
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