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Legal Secretary

Legals 4 Lawyers
Closing date
27 Sep 2021

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Contract Type
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REF: L4L876

Our progressive and dynamic client law firm that go the extra mile for their clients and based in Hertford, is now seeking a Commercial Property Legal Secretary to provide secretarial and administrative support in their Commercial Property Dept.

Duties and Responsibilities

The successful Commercial Property Legal Secretary will be assisting the Commercial Property Practice area in carrying out their duties and responsibilities. You will be expected to work as a team member with your practice area and the firm.

Job Purpose

The purpose of the role is to support the Partner and Head of Commercial Property undertaking administrative work and minor fee earning work encompassing post completion documents and the preparation of standard form documents. Our clients are looking for a flexible, hardworking individual who thrives on variety and is prepared to take ownership of tasks. It is essential that the successful Commercial Property Legal Secretary has a sound knowledge and practical experience of commercial property work and who is already experienced in a similar role within commercial property. In addition, you must have excellent organisation and communication skills and be able to use their own initiative.

  • To provide secretarial and administrative support within the commercial property practice area
  • To maintain the highest level of confidentiality always.
  • Proactively manage diaries and possess time management skills
  • To liaise with clients (and third parties) by correspondence, telephone, or attendance. Answer queries and relay necessary information in a professional and confident manner
  • To type a wide range of documents with speed and accuracy and paying attention to detail
  • To draft routine correspondence
  • To assist in the preparation and proof reading of legal documents
  • To assist the other members of the commercial property practice area in organising their work effectively
  • To build and maintain client relationships
  • To carry out any reasonable instruction from the HOPA and other members of the team in a quick efficient manner
  • To prepare bills, covering letters and take responsibility for the monitoring and reporting of unpaid bills to fee earners and carry out follow up tasks
  • To monitor client ledgers and liaise with fee earners regarding housekeeping matters, including dealing with accounting issues and file closures
  • To carry out procedural file reviews
  • To maintain the orderly running of client files and update file labels and outlook with key dates as and when necessary
  • To participate in practice area meetings
  • To comply with the Firm's file management and file organisation procedures
  • To comply with the Firm's, SRA and the Law Society's rules about accounting procedures
  • To comply with all office procedures and standards
  • Under the overall guidance of the relevant team member to assist in dealing with clients' matters in an efficient manner
    • To record messages and attendances and to ensure that the relevant team member receives information in an appropriate and timely manner
    • To assist with Seminars if required

  • Appropriate Secretarial qualifications and/or experience
  • Experience and ability to work in a confidential manner
  • Ability to multi-task and cope with a busy and varied workload
  • Excellent IT skills
  • Exemplary level of attention to detail
  • Efficient time-management skills
  • Efficient, reliable, helpful, and enthusiastic
  • Confident, professional, and friendly with the ability to build good working relationships internally and externally
  • Initiative, drive and motivation to work at home
  • Effective and proactive team worker
  • Flexible and adaptable mind-set
  • 'Hands-on' approach
  • Meticulous organisational skills
  • Excellent oral and written communication skills
  • Excellent client service skills
  • Personable and professional manner
  • Honesty and discretion
  • Ability to work under pressure and within deadlines
  • Ability to problem solve

General requirements
  • To work within the commercial property team and within the Firm if required
  • To perform any duty not specifically referred to above, which may be reasonably requested by the commercial property team
  • To maintain a level of confidentiality appropriate to role
  • To deal with colleagues, clients, and other external contacts in a friendly and efficient manner
  • To observe the Firm's policies, rules, and procedures
  • To act in the best interests of the Firm always
  • To have a suitable work space at home and efficient broadband

The benefits.

Salary £25-28,000pa

20 days annual leave plus public holidays (increasing by 1 each year to a maximum of 25)

Non-contractual additional holidays at Christmas

Non contractual profit share bonus

Auto enrolment pension

Bupa Health Care

Life assurance

Gym Membership

Allocated Parking

Hybrid Flexible working

Legals 4 Lawyers will try to respond to your application but we are experiencing high volumes of applications. Should you not hear back within 72 hours then unfortunately your application will not have been successful. Good luck.

*Please also check your spam folder as emails sometimes end up there!
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