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Legal Secretary

Closing date
27 Sep 2021

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Commercial Property Secretary

Our client who is based in Hertfordshire is looking for a Commercial Property Secretary to support the Partner and Head of Commercial Property undertaking administrative work and minor fee earning work. It is essential that the successful candidate has a sound knowledge and practical experience of commercial property work and who is already experienced in a similar role within commercial property. This will be a hybrid role.

Commercial Property Secretarial duties:
  • To provide secretarial and administrative support within the commercial property practice area
  • To maintain the highest level of confidentiality always.
  • Proactively manage diaries and possess time management skills
  • To liaise with clients (and third parties) by correspondence, telephone, or attendance. Answer queries and relay necessary information in a professional and confident manner
  • To type a wide range of documents with speed and accuracy and paying attention to detail
  • To draft routine correspondence
  • To assist in the preparation and proof reading of legal documents
  • To assist the other members of the commercial property practice area in organising their work effectively
  • To build and maintain client relationships
  • To carry out any reasonable instruction from the HOPA and other members of the team in a quick efficient manner
  • To prepare bills, covering letters and take responsibility for the monitoring and reporting of unpaid bills to fee earners and carry out follow up tasks
  • To monitor client ledgers and liaise with fee earners regarding housekeeping matters, including dealing with accounting issues and file closures
  • To carry out procedural file reviews
  • To maintain the orderly running of client files and update file labels and outlook with key dates as and when necessary
  • To participate in practice area meetings
  • To comply with the Firm's file management and file organisation procedures
  • To comply with the Firm's, SRA and the Law Society's rules about accounting procedures
  • To comply with all office procedures and standards
  • Under the overall guidance of the relevant team member to assist in dealing with clients' matters in an efficient manner
  • To record messages and attendances and to ensure that the relevant team member receives information in an appropriate and timely manner
  • To assist with Seminars if required

Attributes of the Commercial Property Secretary:
  • Appropriate Secretarial qualifications and/or experience
  • Experience and ability to work in a confidential manner
  • Ability to multi-task and cope with a busy and varied workload
  • Excellent IT skills

Competitive salary and excellent benefits.
  • Salary £25K - £28K
  • 20 days annual leave (increasing by 1 day per full year worked to a maximum of 25) + public holidays
  • Non contractual additional holiday(s) at Christmas
  • Non contractual profit share bonus
  • Auto enrolment pension with Royal London
  • Bupa healthcare (after 6 months service)
  • 4 x salary life assurance with Canada Life (after 6 months service)
  • £500 contribution towards gym membership or other wellbeing club/classes (after 6 months service)
  • Allocated parking
  • Hybrid working
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