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Accounts Payable Assistant

University of Sussex
Closing date
20 Sep 2021

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Contract Type
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The University of Sussex are looking for an experienced Accounts Payable Assistant to join them on a temporary basis.

Pay: £10.34 an hour PAYE - £13.59 an hour UMBRELLA

Start date: ASAP

Location: Brighton, although currently remote with flexible working when back in the office

Contact: Temporary (approx. 6 months, but could turn permanent)

Hours: 37.5 hours a week

If successful, you will be processing large volumes of supplier invoices for payment, employee/external travel claims, answering queries by telephone and email and generally supporting the work of the office. You must be able to work quickly and accurately.

Key responsibilities:
  • Prepare batches of invoices and payment requests for scanning onto the finance system
  • Complete the initial indexing of key invoice details, ensuring the correct supplier is used
  • Register invoices to match against the relevant purchase order ensuring correct VAT accounting, applying VAT as applicable on foreign supplier invoices in compliance with HMRC regulations
  • Process supplier credit notes, checking against the original invoice, taking appropriate action if there is no invoice
  • Check all employee, external and student expenses and processing advance payment requests
  • Prepare and run the bi-weekly direct credit pay runs (BACS) on both the Accounts Payable and Accounts Receivable ledgers
  • Prepare and run the weekly Cheque Pay Run on the Accounts Payable ledger
  • Input payment requests for Same Day, or 3 Day UK Internet Banking bank transfers
  • Input supplier approved payments for overseas Internet Banking transfers
  • Answer telephone and email queries from Suppliers, employees and students in relation to the Accounts Payable ledger and outstanding payments, in accordance with agreed service levels

Key skills/attributes:
  • Knowledge of Accounts Payable systems, payment sector processes and financial regulations
  • Knowledge of relevant external regulations e.g. Data Protection Act
  • Strong self-organisational skills, a pro-active approach, with an ability to prioritise and organise competing demands and achieve personal deadlines while maintaining accuracy
  • An ability to read, understand, interpret and disseminate financial information and produce basic statistical reports as directed
  • An ability to evaluate situations, to use initiative to resolve or suggest solutions to problems
  • Pro-active, self-motivated and results orientated self-starter
  • Demonstrable experience of making a positive contribution to the performance of a Finance Department responsible for making payments, allocating and reconciling accounts

If you have the skills and experience, please apply today!
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