This job has expired

Accounts Payable Assistant

Employer
University of Sussex
Location
UK
Salary
Competitive
Closing date
20 Sep 2021

View more

Sector
Accountancy
Contract Type
Permanent
You need to sign in or create an account to save a job.
The University of Sussex are looking for an experienced Accounts Payable Assistant to join them on a temporary basis.

Pay: £10.34 an hour PAYE - £13.59 an hour UMBRELLA

Start date: ASAP

Location: Brighton, although currently remote with flexible working when back in the office

Contact: Temporary (approx. 6 months, but could turn permanent)

Hours: 37.5 hours a week

If successful, you will be processing large volumes of supplier invoices for payment, employee/external travel claims, answering queries by telephone and email and generally supporting the work of the office. You must be able to work quickly and accurately.

Key responsibilities:
  • Prepare batches of invoices and payment requests for scanning onto the finance system
  • Complete the initial indexing of key invoice details, ensuring the correct supplier is used
  • Register invoices to match against the relevant purchase order ensuring correct VAT accounting, applying VAT as applicable on foreign supplier invoices in compliance with HMRC regulations
  • Process supplier credit notes, checking against the original invoice, taking appropriate action if there is no invoice
  • Check all employee, external and student expenses and processing advance payment requests
  • Prepare and run the bi-weekly direct credit pay runs (BACS) on both the Accounts Payable and Accounts Receivable ledgers
  • Prepare and run the weekly Cheque Pay Run on the Accounts Payable ledger
  • Input payment requests for Same Day, or 3 Day UK Internet Banking bank transfers
  • Input supplier approved payments for overseas Internet Banking transfers
  • Answer telephone and email queries from Suppliers, employees and students in relation to the Accounts Payable ledger and outstanding payments, in accordance with agreed service levels

Key skills/attributes:
  • Knowledge of Accounts Payable systems, payment sector processes and financial regulations
  • Knowledge of relevant external regulations e.g. Data Protection Act
  • Strong self-organisational skills, a pro-active approach, with an ability to prioritise and organise competing demands and achieve personal deadlines while maintaining accuracy
  • An ability to read, understand, interpret and disseminate financial information and produce basic statistical reports as directed
  • An ability to evaluate situations, to use initiative to resolve or suggest solutions to problems
  • Pro-active, self-motivated and results orientated self-starter
  • Demonstrable experience of making a positive contribution to the performance of a Finance Department responsible for making payments, allocating and reconciling accounts

If you have the skills and experience, please apply today!
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert