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Executive Assistant to CEO

Closing date
15 Sep 2021

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Marketing & PR
Contract Type
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This isn't your typical EA role....

Glean are looking for an ambitious, creative individual who can take ideas and turn them into a reality.

This is truly a unique opportunity to work side-by-side with the CEO & Founder of a successful and fast-growing technology start-up. You will share the CEO's vision and use your creativity and ambition to make it happen. This role goes beyond the usual responsibilities of an EA and you'll be instrumental in growing and promoting the CEO's brand and network. To succeed, it'll be important for you to be business savvy, meticulously organised and always thinking one step ahead. If you thrive on creative problem solving and being a part of an ever-changing, exciting environment, this role is perfect for you.


You will be responsible for providing wide-reaching support to the CEO. Your responsibilities will be varied, and to some degree, open to interpretation - you should be prepared to identify business matters that would benefit from your support.

Your responsibilities will include, but not be limited to;

Executive Administrative and Organisational Support
  • Proactively plan the CEO's time with the view to maximising his efficiency
  • Create processes and systems to improve the CEO's organisation and effectiveness
  • Building a strong understanding of business priorities, gradually gaining the ability to instinctively understand where the CEO's time is best spent
  • Providing extensive meeting support, including preparing agendas, briefings and action points
  • Managing relations across a breadth of stakeholder groups, both internally and externally

CEO 360 Support
  • Content creation - assist in creating compelling and creative presentations, and acting as a ghostwriter to the CEO
  • Highly involved with research to help create compelling, evidence based narratives, including reading, digesting and summarising a range of material and delegating to the CEO as appropriate
  • Identifying key networking opportunities for the CEO
  • Project management - actively drive the the CEO's most critical projects and strategic initiatives, take the lead on projects where appropriate and facilitate seamless collaboration
  • Ad hoc additional support where necessary

CEO Profiling
  • Responsibility for building the CEO's profile
  • Coordinating the CEO's social media presence
  • Researching and securing public speaking engagements, interviews and award opportunities
  • Coordinating press and media needs for comments and quotes from the CEO
  • Creating briefing packs and talking points to maximise the impact of each opportunity

Person requirements

You're the right fit for our team and this role if you are:

  • Fast - seriously. Excellence and Efficiency are your super powers
  • Confident in networking - both in-person and via digital platforms
  • Experienced in profile building using a range of mediums, including social media
  • Experience of working in a high-growth, tech environment would be preferable
  • Creative writing experience or an interest in writing for pleasure
  • Used to working that one step ahead - you remember where everything is so the CEO doesn't have to
  • Experience of working with Founder/ CEO who has driven a new product to market would be highly desirable

  • Smart, creative and highly adaptable
  • Naturally curious and open to trying new things. You get bored easily.
  • You pick up on process, systems and processes rapidly and often find ways of improving them
  • Tech savvy - you understand tools such as Google Calendar, Slack, Confluence, Monday, Notion etc
  • Ambitious and commercially minded
  • Exceptional communication skills, both verbal and written. You know how to influence using words.
  • Meticulous attention to detail and uncompromisingly high standards
  • Interested in productivity, optimising efficiencies and learning

Piqued your interest? We'd be delighted to talk about how your experience can shape our future.

About Us

Glean empowers learners with the confidence and ability to build useful knowledge in an age of information overload. Our inclusive learning technology is used by 100,000s of students to gain 21st century learning skills with a proven note taking process. We aim to reduce waste by helping learners to get more value from working with spoken language.

Our mission is to challenge how the world thinks about learning so that it's more accessible, productive, and purposeful for all learners. Join our values-driven and growing team if you're excited by our goal to change a million lives for the better.

As well as our mission to change our customers' lives for the better, having happy and engaged employees is also at the forefront of everything we do. Glean is proud to have a two star accreditation from Best Companies, meaning that we have 'outstanding' levels of employee engagement. Apply today to find out what makes Glean such a fantastic place to work!
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