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Global PR & Communications Assistant

Employer
Charlotte Tilbury Beauty
Location
UK
Salary
Competitive
Closing date
15 Sep 2021

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Sector
Marketing & PR
Contract Type
Permanent
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The RoleCharlotte Tilbury inspires strong natural advocacy from all who interact with the brand and use the products. We want to channel this to build a global programme that encourages people to share brand love.

We are looking for a motivated and brilliant communications expert to work within our Global PR & Advocacy team. You must be able to demonstrate strong analytical workings, excellent stakeholder management and organisational skills. Multi-tasking must be innate, as well as being un-flappable and a logical thinker.

This role will report into the Global PR & Advocacy Manager and will help bring our ideas to life whilst turbo charging our efforts alongside other parts of the business!

ResponsibilitiesGeneral PR & Advocacy
  • Reading media channels daily, and following influencer social channels obsessively, and sharing anything of interest
  • Build advocate relationships and support local PR & Advocacy teams on their campaign execution
  • Sample management for global team
  • Maintain an accurate system of tracking samples
  • Managing stock levels to ensure there is a fully stocked sample cupboard at all times
  • Making up all gift bags on behalf of team - accurate products, note and label on each
  • Overseeing courier bookings and logistics
  • Ensuring the PR & Advocacy office is presentable at all times and that the sample cupboard is tidy and easy to navigate
  • Leading on NPD management and PR planning
  • Magazine subscription management
  • Owning relationship with NPD and product team
  • Updating wider PR team on product availablility and allocation
  • Assisting the team with Finance
  • Cascading NPD launch assets to local teams and agencies
  • Working with markets to help and support executional efforts
  • Assist the team at all events
  • Personal work flow
  • Follow through on initiatives discussed and proactively updating
  • Flagging issues in a timely manner with a proactive solution
  • Taking proactive ownership of emails and projects we receive
  • Project Managing. Thinking ahead on projects - mapping out action plan and deadlines
  • Ensuring deadlines are met, response time smooth and personal time management
Reporting
  • Manage the collation of all forms of reports for department to be share with the wider business
  • Responsible for keeping the wider business up to date
  • Management of agencies reporting - ensuring received, filled, cascaded to business etc.
  • Scheduling all in house team and agency calls - ensuring have agendas, minutes etc.
  • Collate relevant trends and competitor activity to circulate to the business
  • Tracking awards
  • Tracking celebrity fans
  • Events & mailers round ups
  • Ensuring wider business informed on PR & Advocacy initiatives
  • Immersing in the wider business strategy
  • Taking insights from all departments and reporting back to Global PR & Advocacy team
Finance
  • Keep all trackers up to date with all costs
  • Process all POs in a timely manner and ensure picking up any errors and auctioning
  • Streamlining costs to be as efficient as possible
Requirements
  • Some experience at assistant level vital
  • Excellent communication skills, with an articulate manner - written, over the phone and in person
  • Great relationship-building skills and the ability to network at all levels
  • Unflappable and enjoys working in a fast paced commercial environment
  • Strong writing skills and a creative flair when creating reports and presentations, editing, proof-reading and compiling documents with a meticulous eye for detail
  • Passionate about stories and current affairs, with a finger on the pulse of social and news trends
  • Ability to work autonomously and at a hands on level
  • Shows initiative and foresight
  • Displays drive, ambition and not afraid of hard work
  • Energetic and enthusiastic with a team spirit
  • Ambitious and committed
Benefits
  • Competitive Salary Offering
  • MediCare cash plan
  • Birthday Day off
  • Summer Fridays
  • Matched Pension Plan
  • Amazing Magic Discount on trinkets and treasures
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