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Company Secretarial Assistant

London Metal Exchange
Closing date
15 Sep 2021

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Job Details

Overall Purpose of Role

The London Metal Exchange (the LME) is the world centre for industrial metals trading. The majority of all non-ferrous metal futures business is transacted on the LME's platforms. The metals community uses the LME as a venue to transfer or take on price risk, as a physical market of last resort and as the provider of transparent global reference prices.

LME Clear Limited (LME Clear) is the clearing house for the LME, and is therefore the central counterparty for all LME clearing members and their trading activity. The company provides cost-efficient clearing and settlement services, including real-time liability and collateral management, using cutting-edge technology.

The LME Group is comprised of the LME, LME Clear and their respective UK-incorporated holding companies. The LME also has a Singapore branch and regulatory registrations in a number of other jurisdictions. The LME Group is wholly owned by the Hong Kong Exchanges and Clearing Group (HKEX).

The LME Company Secretarial Department is responsible for the promotion of effective and consistent governance of LME Group companies. This includes the provision of governance support to certain LME advisory forums (including the LME User Committee and other committees established by the LME to represent the interests of producers and other users of various metals traded on the exchange).

In order that the Company Secretarial Department can continue to discharge its responsibilities effectively, the team is seeking to recruit a Company Secretarial Assistant, to be based in the LME's head office in London. This role is suited to individuals who are in the earlier stages of their Company Secretarial careers, and are looking for an opportunity to develop company secretarial and governance expertise in a highly regulated financial services context.



Responsibilities (give a general description of responsibilities & duties):

The focus of the role is the management of company secretarial and corporate governance affairs of companies within the LME Group. This includes (but is not limited to) the following:

  • Managing the operation of a portfolio of LME advisory committees, including the facilitation of committee meetings, onboarding of committee members and provision of corporate governance advice on committee-related matters;
  • Assisting with the preparation, collation and distribution of materials for LME Group company board, board committee and senior executive meetings;
  • Managing routine company secretarial statutory compliance for LME Group companies (including the oversight of compliance with overseas filing requirements, where applicable);
  • Maintenance of LME Group corporate statutory records;
  • Delivering corporate governance enhancements in line with regulatory expectations and LME Group internal requirements; and
  • Assisting on a wide range of company secretarial activities, including HKEX and external shareholder enquiries, officer changes and board/committee operations.


Qualifications Required:

  • Excellent academics; and
  • Ideally studying towards the Chartered Governance Qualifying Programme or equivalent programme (MSc Corporate Governance). Preference will be given to candidates who can demonstrate progress made towards achieving the qualification.

Preferred Knowledge and Experience Required:

  • 2 - 3 years of previous company secretarial experience, preferably gained in a professional services or regulated environment;
  • As the role involves the management of a portfolio of committees, experience in writing minutes of formal governance forums and formulating Agendas and issuing committee papers is required;
  • Good knowledge of entity management applications (e.g. Blueprint or GEMS);
  • An interest in corporate governance, law, business and finance;
  • Computer literacy (including Microsoft Office applications), with an aptitude to learn and adapt to new technology.

Essential Skills and Personal Qualities :

  • Growth mindset, based on a commitment to continuous improvement;
  • Emotional intelligence, with an ability to develop and maintain effective working relationships with internal and external stakeholders;
  • Strong written and verbal skills;
  • Self-motivated and goal-oriented, with a keen sense of ownership;
  • Ability to prioritise and manage a varied workload;
  • Good judgement, tact and discretion;
  • Balanced, measured and adaptable;
  • Well-organised and confident; and
  • Impeccable integrity

The LME is committed to creating a diverse environment and is proud to be an equal opportunity employer. In recruiting for our teams, we welcome the unique contributions that you can bring in terms of education, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, colour, religion, disability, sexual orientation and beliefs. In doing so, we want every LME employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.
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