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Department Administrator/Personal Assistant - Research and Innovation

Closing date
18 Sep 2021

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The Research & Innovation team are recruiting a Department Administrator and Personal Assistant. The postholder will be responsible for providing a high level of confidential personal assistance to three senior members of Research and Innovation (R&I) Department, Director, Senior R&I Manager and Innovation Manager. The post-holder will also provide a wider secretarial/administrative support across all areas of R&I, and for ensuring the administrative service they provide is effective and efficient. The post-holder will be required the first point of contact for the department in dealing with complex and often sensitive situations, acting with tact and diplomacy.

The postholder will have:

Recognised qualification in Administration equivalent to HNC in Secretarial Studies or Business Administration, or SVQ in Administration at Level 3, or significant relevant equivalent practical experience.

High degree of organisational ability, together with excellent analytical, written and oral communication skills, with good command of the English language. Ability to handle and prioritise a diverse workload, including matters of a highly confidential and sensitive nature with diplomacy.

Competence in the use of range of computer packages evidenced by experience in use of standard Software systems e.g. Microsoft Office or formal qualification e.g. ECDL, and be able to demonstrate advanced keyboard skills.

Knowledge of the NHS environment is desirable, together with an understanding of the full range of organisational policies and governing procedures.

Understanding of Technical and Medical terminology; knowledge of Policies & Procedures related to eHealth e.g. Data Protection, Access to Health Records and E-mail Policy.

Proficient minute taking skills.

Informal Contact: Eilidh Wright, Quality Manager, Tel No: 0141 232 7600

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs
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