Administrative Officer

Harris Federation
Closing date
9 Oct 2021

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Contract Type

Job Details

Do you have administration experience within a school environment? Support our academy in the smooth running of our administration office and wider academy. We are looking for a Admin Officer to work within our Admin Office, undertaking Reception and other Administrative duties.

About Us

HGAED is a great place to work. At a time when there is so much attention, deservedly so, on teacher wellbeing and workloads, we are committed to ensuring our staff have work-life balance by reducing unnecessary admin work and meetings. We dedicate time and resources to staff wellbeing and development, ranging from NPQSL qualifications to meditation and teacher hacks such as whole class feedback to reduce workload. We are looking for staff who share our commitment to developing themselves personally as well as professionally, who are open to feedback and development and share our vision for our whole community. We believe very strongly that education can be transformative for all. We'd love you to be part of the transformation of our students' lives.

The staff here at HGAED are supportive, ambitious for our students, and happy. Our Head of Art, Clare, writes 'The students are astute, funny and thirsty for life. They are invigorating and I really love teaching them! They keep me on my toes. But what I most appreciate working here is that we work in a climate where all ideas are encouraged, no matter how impossible they may seem, and I have seen some fantastic dreams come into being, the art gallery, the debate cake sessions and the research centre all starting to gain momentum. Not many schools would take such risks and I truly value being listened to and challenged to go beyond what I think I can do. This school is not for the faint hearted but it's also the place to be if you are up for being innovative and thinking beyond the classroom walls.'

We welcome visits to the Academy and we'd be delighted to show you around and answer any questions you might have. Please do contact us to arrange a visit and an informal chat.

Main Areas of Responsibility

The successful candidate will work within the Academy's Admin/Reprographics Office undertaking Administrative duties.

Main Areas of Responsibility:
  • Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors, dealing with parental and visitor enquiries and supporting student enquiries
  • Provide general reprographics assistance for all staff
  • Assist with pupil first aid/welfare duties, liaising with parents/staff etc

Specific Responsibilities:
  • Provide general clerical/admin support e.g. photocopying, filing, e-mailing, completing standard forms, responding to routine correspondence
  • Sort and distribute mail
  • Undertake general administrative procedures
  • Carry out copying, binding, laminating services throughout the day as required
  • Carry out print finishing to any previously printed matter including laminating, comb binding, coil binding, scoring, folding, saddle stapling and guillotining
  • Assist staff with any issues they may have within the print/copying element of their teaching/admin roles
  • Where necessary, contact service companies for more complex levels of maintenance/servicing
  • Maintain 'Equitrack' records of all photocopier usage within the academy and provide a monthly analysis of all copies produced
  • Add credit to individual copier users, when requested, by allocation of funds to their ID card
  • Assist the academy by maintaining good relationships with staff, parents, governors, contractors, representatives and external agencies in order to promote the objectives of the school

Qualifications & Experience

  • Ability to relate well to children and young people
  • Flexibility and ability to respond to multiple demands and to prioritise
  • Ability to work well with colleagues and parents
  • High level of adaptability to changing demands
  • Work constructively as part of a team
  • Ability to plan and organise work to meet varying deadlines
  • Ability to work on own and take initiative Strong written and verbal communication skills Basic training in one or more of the following

  • Delivering a high-quality service
  • Range of general administrative duties
  • Good ICT skills and experience, including Word, Excel, and management information systems
  • Working with children of relevant age (11-19)

Education & Qualifications
  • Good standard of general education, including literacy and numeracy skills

Personal Qualities
  • High degree of professionalism towards role
  • High level of initiative and enthusiasm
  • Calm and steady manner
  • Strong commitment to education and young people

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

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