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Finance and Payroll Assistant

Carnegie Consulting
Closing date
9 Aug 2021

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Job Details

Finance and Payroll Assistant

Company Description:

My client is a logistics business for the creative sector, established in 1970's, they have a world-class reputation for providing solutions to logistics in their sector, working with some of the worlds most prestigious institutions.

Job title: Finance & Payroll Assistant

Reports to: Financial Controller

Hours of work: Full time

Job purpose

This is an integral and varied role sitting within a Finance team of six. At its core, you will assist the Financial Controller by reviewing and compiling payroll information, checking for accuracy and calculating wages due across a payroll of 100-120 employees. You will also be responsible for general ledger accounting tasks, preparation of the VAT return as well as providing cover for other Finance roles.

Key tasks
  • Process and review of weekly and monthly payrolls in line with company deadlines
  • Oversee the processing and payment of staff and trip expenses as well as petty cash claims
  • Produce the bank reconciliations for all company bank accounts
  • Prepare quarterly VAT returns for review by Financial Controller
  • Upload payroll journals and perform monthly balance sheet reconciliations for payroll, pension, tax & NI as well as staff loan and petty cash accounts
  • Prepare and maintain pension upload records, welcome packs and enrolment of new joiners
  • Partner with HR to ensure all changes are captured and reporting obligations are met
  • Produce routine and ad-hoc reports from the payroll system
  • Manage and resolve payroll queries, being the point of contact between staff and the payroll provider
  • Assist in the provision of information for the annual audit
  • Provide holiday cover for other team members

Skills & personal qualities
  • Payroll processing experience using relevant systems (ADP Freedom desirable but not essential)
  • Knowledge of payroll procedures, statutory deductions and related legislation
  • AAT (Level 4) / equivalent advantageous, or qualified by experience
  • Highly numerate, organised and with excellent attention to detail
  • Computer literate, including good Excel skills
  • A willingness to learn and support the team where required
  • A clear communication style, with the confidence to build relationships across the business
  • Ability to work to strict deadlines
  • Self-motivated and ability to manage own workload with minimal supervision
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