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Royal United Services Institute for Defence and Security Studies
Closing date
27 Jun 2021

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Job Details

About RUSI

The Royal United Services Institute ("RUSI") is the UK's leading independent think-tank on international defence and security. Its mission is to be an analytical research-led global forum for informing, influencing and enhancing public debate on a safer and more stable world.

Founded in 1831 by the Duke of Wellington, RUSI has its prestigious headquarters in Whitehall. It is a registered charity which now employs over 75 staff in London, who work in the areas of research, events, publications and member services.

Overview of the position

The purpose of this role is to support the Finance Department during a period of transition from an old to new accounting system, to ensure purchase invoices are processed and settled within terms, sales invoices are raised and managed in a timely manner, payroll is processed accurately and other ad hoc duties as required.

Duties and Responsibilities

The specific duties and responsibilities of the position are as follows:
To manage the Accounts inbox, ensuring that purchase invoices are processed with suitable authorisation, entered on to the system and paid within terms.
To raise sales invoices as required, ensure that they are entered on to the system in a timely and accurate manner, record and post payments and ensure debtors are managed in a timely fashion.
To monitor and manage employee expense and credit card claims on the SUN Accounting System, ensuring they are promptly and accurately entered and reconciled to payment.
To manage the payroll process on Sage, including the posting and reconciliation of monthly journals.
To assist Research teams with their project reporting requirements.
Other ad hoc duties as required.

**The above list of is not exhaustive, the post holder will be required to undertake such duties that may reasonably be expected within the scope and grade of the role**

Qualifications, Experience and Skills

A part-qualified accountant or experienced book keeper.
Previous experience of managing payroll, purchase and sales ledgers, strong reconciliation skills and the ability to hit the ground running.
Good computer literacy and excel spreadsheet skills.
Exceptional attention to detail and organisational skills.
Good communication skills.
Sun Accounting experience (essential).
Sage payroll experience (desirable).


This person will be based at RUSI's offices at 123 Pall Mall, subject to Government Guidance re the COVID pandemic on working from home.

Hours and Remuneration

This role is a temporary (initially 6 months) full time (37.5 hours/week) position reporting to the Head of Finance.

The salary range is £28,000 to £30,000 per annum, depending on skills and experience.


25 days annual leave pro-rata (rising with service).
Additional days off during Christmas -RUSI Christmas closure days.
Generous pension contributions at 6% employer contribution.
Access to 24/7 Employee Assistance Programme.
Season ticket loan.
Free access to RUSI's world leading programme of events and conferences, research materials and library.

Application Process

Use the apply button on our website at the top of the page to submit your CV and covering letter detailing your suitability for the position.

Closing date: 23:59 BST, Wedesday 23 June 2021. We will review applications and start interviews on a rolling basis, early application is encouraged.

Equal Opportunity and Values

At RUSI you will be appreciated and valued. Our stakeholders, transactions, and projects are international and diverse, so we work hard to create inclusive teams that support our efforts and each other. We are committed in promoting equality and diversity in our workforce and employment practices and take reasonable steps not to unfairly discriminate in any way in our recruitment practices. We therefore encourage you to apply regardless of your socio-economic background, ethnicity, sexual preference, gender or physical disability.

To ensure equality of opportunity in our employment policies and monitoring of our recruitment practices, we ask candidates to complete our equal opportunity monitoring form which can be found here - Equal Opportunity Monitoring Form

Please note this will open in a separate browser, you will need to return to the vacancy page to complete your application.

We must stress that any information you provide will be strictly confidential and will not form part of the selection process.
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