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Temporary Financial Accountant

Employer
Water & Sanitation for the Urban Poor
Location
UK
Salary
Competitive
Closing date
29 Jun 2021

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Sector
Accountancy
Contract Type
Permanent
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Job Details

About WSUP

WSUP is a not-for-profit company that helps transform cities to benefit the millions who lack access to water and sanitation. We were created in 2005 as a response to the urban explosion that has left many cities unable to provide basic services, such as access to a toilet or drinking water, to low-income communities. We work alongside local providers, enabling them to develop services, build infrastructure and attract funding so that they can reach low-income communities.

We work in seven countries in sub-Saharan Africa and Asia, supported by an office in the UK. Since inception we have helped over 23 million people access improved water, sanitation and hygiene services.

About the role

Finance is currently a centralised function in WSUP, with limited delegation of financial responsibilities to the country programme teams. The local teams collect data and feed this back to the Secretariat team for input to our finance systems and respond to reports issued by the Secretariat. It is intended to decentralise the finance function, providing more responsibility and autonomy within the WSUP framework, to the country programme managers (CPMs) and finance leads in country to improve efficiencies and be more cost effective.

This role supports that process by providing key services in the areas of balance sheet controls, bank reconciliations, expense claims, credit card claims, liaison with country finance teams, management accounting and reports, plus assisting with processing timesheets, wages, and recharges.

Application deadline: 27th June 2021, however, interviews will be scheduled as applications come in.

To apply for this position, you should upload your CV and cover letter on the link above.

Please note: This job is based in the UK. Applicants must have the right to work in the UK at the time of application. Please do not apply if this is not the case.

Job Description

Overall purpose

As a key member of the UK Finance team, work to ensure accurate and timely financial information is posted and available to the organisation, though providing Systems Administrator support to the Finance Team by overseeing and developing WSUP's Financial systems, including SUN and the commitment system, IPOS, so they are fit for purpose, managing the posting of recharges (overheads and intercompany) to the finance system, and managing the monthly timesheets to timetable, supplying appropriate funder codes for completion, reconciling wages control accounts on the WSUP ledger.

Main responsibilities & tasks

Balance sheet controls and reconciliations

Liaise with Country office Finance Staff to ensure delivery of good quality banking

data and analysis required for Bank and balance sheet reconciliations

Monthly reconciliation of bank accounts by 5th working day of the month
Reconcile withholding tax account and ensuring that payments are made promptly

to relevant tax authorities

Ensure relevant tax documentation is in place to support payments
Carry out balance sheet reconciliations - debtors, creditors, bank accounts - and

resolve any issues that arise

Deal with all bank-related payment queries such as returned payments
Produce a monthly cash flow statement that takes into account expected income

and expenditure analysing between restricted and unrestricted funds

Carry out a regular process, at least quarterly, of balancing the currency portfolio

to reduce the impact of FX movements on WSUP's reserves and ability to meet its

budget obligations

2. Bank liaison

Overseeing bank transactions to ensure that timely and accurate fulfilment of bank

obligations are made, analysing in-country usage and costs of bank services to

ensure value for money

Ensure banking arrangements manage security and anti-fraud processes in line

with WSUP procedures

Deal with all bank-related payment queries such as returned payments
To maintain a good relationship with the bank ensuring all relevant documentation

had been received by WSUP and all the personnel changes are reflected in bank

To administer all direct debits including UK-based staff pensions and other DD

3. Management accounting and reports for WSUP and subsidiaries

Assist in drafting statutory accounts, reports and analyses
Assist in drafting monthly management accounts, reports and analyses
Assist in preparing information for statutory and project audits
Work closely with Advisory CIC and Secretariat managers, providing reports, analyses, and support as required.

4. Credit Cards

Ensure that appropriate credit card processes are in place which can capture credit card data accurately and effectively, developing and updating data capture forms and processes as necessary
Prepare and send credit card return forms to credit card holders across WSUP's network
Deal with all bank-related payment queries such as returned payments
Ensure timely return of completed forms, checking all card holders completed forms are supported by valid receipts and have been accurately recorded and coded.
Post all journals relating to credit card transactions into Sun by 10th working day of each new month
Reconcile credit card accounts by 10th working day of each new month

5. Expenses

Check all staff expenses have been approved for payment, are supported by valid receipts and have been accurately coded
Post staff expenses and the bank side to SUN systems (within 4 working days after payments have been made)
Set up online payments for staff expenses
Manage the non-supplier / expenses / ad hoc payment processes, ensuring all payments are correctly authorised, appropriate, and conform to relative legislation.
Deal with all bank-related payment queries such as returned payments
Reconcile staff codes in SUN
Ensure the correct exchange rates are used for all posting to the financial ledgers

6. Timesheets and Payroll

Analyse the purposes and uses of time and wages data within WSUP's global finance system to ensure that time can be planned and monitored, data is gathered efficiently and accurately for use by Cost Centre and Project managers.
Provide support to WSUP's People & Support team in ensuring that UK wages are calculated correctly prior to signoff by Head of People & Support.
Ensure timely returns of the timesheets, liaise with the Senior Management Accountant to produce monthly timesheets with appropriate funder codes ready for completion by the country teams, Advisory and UK office.
Prepare month-end reconciliation of all wage-related control accounts, including net pay and tax.

Recharges and Cost Recovery

Ensure the calculation of recharges (overheads and intercompany) is carried out on a monthly basis in line with the organisational budget and cost recovery Statement; working closely with the Senior Management Accountant, identify fund availability, and, with the Advisory MD, agree inter-company recharges.
Post all recharges to SUN accounting system, querying any errors, and missing information.
Maintain accurate and up to date records of all recharges made.

Other tasks

Staff development

Carry out face-to-face training of UK and in-country staff, as required on banking, credit cards, petty cash, and expenses management.
Support to drafting finance process and training WSUP staff on general finance processes.
Train team members and other WSUP members in operation of Finance systems.

General

Attend and contribute to finance team meetings, and other meetings as appropriate.
Comply with all policies and procedures of WSUP at all times.
Carry out any other tasks compatible with the post, including cover for absent finance team members
Any other duties compatible with the post as assigned by the Financial Controller or Director of Finance

Person specification

Evidence that applicants meet the essential criteria will be assessed by the following methods: Application (A) Interview (I), as indicated below.

Essential

Qualifications and experience

Part-qualified Accountant (CCAB or equivalent) (A)
Experience of working with accounting software and writing reports e.g. SunSystems and Vision/Q&A or similar (A+I)
Experience of managing accounting controls in the context of a month end close (A) (I)
Experience in working with overseas currencies (A+I)

Knowledge

Good understanding of fundamental accounting principles and able to apply them in practice (A+I)
Good understanding of IT systems and processes, including Microsoft environment and cloud-based applications (A+I)
Good understanding of the month-end close process and balance sheet reconciliations (A+I)
Good understanding of payroll accounting and journals (I+T)

Skills and abilities

Strong numeracy skills (A)
Excellent Excel skills, including experience of using complex formulae and functions (T)
Evaluation and analytical skills (I+T)
Meticulous attention to detail whilst meeting deadlines (A+I)
Ability to communicate financial matters clearly to a range of different audiences, including non-finance specialists (A+I)
Strong written and verbal communication skills (A+I)
Organisational and time management skills, including prioritisation (A+I)
Ability to build and maintain effective relationships with internal and external partners at all levels (A+I)
Solutions-oriented approach (A+I)
'Completer/ finisher' able to follow through actions and chase progress (A+I)

Other

Commitment to the vision and aims of WSUP (A+I)
Demonstrable enthusiasm for continuous learning (I).
Resilient, self-starter, able to act on initiative (A+I).
A team player willing to assist other members of the team when necessary (A+I).

Desirable

Knowledge

Liaison with international projects and/or offices - including offices in developing countries - in a multi‐currency environment (A).
Barclays Bank B.Net experience.
Barclaycard online card administration system experience

Skills and abilities

Ability to speak and read French or Portuguese would be an advantage (A).
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