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Finance Manager

Help Me Stop
Closing date
6 Jul 2021

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Contract Type
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Job Details

Finance Manager.

Central London, £30-£35k PA

Help Me Stop is committed to providing the most effective, affordable and accessible non-residential drug and alcohol treatment in the UK. Due to continued growth and expansion we are currently seeking an experienced, hands-on Finance Manager.

Key responsibilities

Financial administration
  • With some support from an administrator and using Xero accounting software, manage all the day to day book keeping tasks which include, but not limited to:
  • Raising and issuing all sales invoices.
  • Processing and coding all purchase invoices received and staff expenses.
  • Reconciliation of all bank transactions as required to ensure that Xero is always up to date and accurate.
  • Reconciliation of all credit or debit card payments (online or in person) to the appropriate income streams.
  • Preparing the necessary VAT reports.
  • Lining up purchase invoices for payment in line with level of delegation.
  • Manage the regular banking of income (cheques and cash).
  • Management of company's credit control function.
  • Ensuring all documentation is filed as necessary.

Payroll and pension management
  • Liaison with our payroll provider to ensure information is up to date and payroll is accurate.
  • Allocation of monthly payroll transactions to the correct cost codes.
  • Processing of annual returns.
  • Liaison with our pension provider to ensure that agreed pension contributions are made.

  • Produce monthly consolidated management accounts for CFO's review.
  • Produce cash flow predictions and regularly monitor cash flow.
  • Preparation for accountants, statutory accounts working papers and reconciliations.
  • Ad hoc reporting as required by CFO.
  • Monthly calculation and processing of depreciation; accruals journals; payroll journals; prepayments journals.

Finance business partnering
  • Provide finance support to CFO and Heads of Department.
  • Assist the CFO with the annual budget setting process, and assist the CFO with regular reforecasting throughout the year.
  • Providing finance data and management accounts to all Heads of Department and reviewing variances in income and expenditure.
  • Ensuring that the chart of accounts is always kept updated and relevant to the needs of the team.
  • Assist the procurement team to regularly review supplies and utility bills and seek best prices, and ensure that we reduce the number of estimated bills.

  • Keep up-to-date with VAT, PAYE and other relevant tax legislation.
  • Prepare the annual Inland Revenue return for PAYE and other returns as required.
  • Prepare quarterly and annual VAT returns (with full assessment of VAT partial exemption and business/non-business split) with input from CFO and specialist advisers as required.
  • Governance and risk management
  • Support the CFO to deliver company secretary responsibilities including the filing of annual returns to the Charity Commission and Companies House.

Asset management
  • Ensure that records are kept for all capital purchases and an up-to-date asset register is kept.
  • Investments and reserves
  • To be responsible for managing bank accounts and setting up new accounts under the direction of the CFO.
  • Personal development
  • The post holder must also be accountable for their own development through the appraisal process seeking out opportunities to learn new skills.

Health and safety
  • Take reasonable care for the health and safety of themselves and of others who may be affected by their acts or omissions at work.

  • Actively follow FPT's policies including Equality and Diversity and Safeguarding.

Line Management
  • In due course, with support of CFO, recruit and manage an accounts assistant once we have reached a certain level of growth.
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