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Timetabling and Assessment Coordinator.

Study Group UK Ltd
Closing date
17 Jun 2021

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Job Details

Contract type: Permanent Full Time.

Location: Kingston

Salary: £28,000 per annum


We have a fantastic opportunity for Timetabling and Assessment Coordinator role to ensure effective and timely scheduling of lessons, including classing of students, allocation of tutors and rooms; and to ensure assessments and examinations are prepared, scheduled and run according to Centre and University rules and regulations. To process and analyse data and provide a variety of management information reports.

Responsible for the production and distribution of student, staff and room timetables for the Centre and monitoring the actual use of timetabled and other Centre space.

Effective contribution to collaborative decisions within the International Study Centre, working with others to reach optimal conclusions, such as providing advice and guidance regarding assessment outcomes, extenuating circumstances procedures, timetabling and assessment compliance.


  • Oversee planning, agreement and timely production of timetables including accurately recording teaching staff and room allocations, working in collaboration with the Deputy Centre Director and the academic management team.
  • Oversee the classing of students based on instructions and information obtained from the academic management team.
  • Oversee the cover process, working with the academic management team to ensure classes are covered where possible and that students are informed about classing changes and cancellations.

Administration of Examinations and assessments
  • Liaise with academic managers, tutors, students and Kingston University Link Tutors in respect of assessment and examination requirements, entries and results
  • Communicate to external examiners, Link Tutors and Partnership Office the timetable of assessment and exam board meetings annually with termly reminders targeted by attendance requirement
  • Ensure assessments, exams and mark schemes are produced and both assessment and examination sessions are run in accordance with regulations
  • Ensure students are entered for relevant assessments and exams, including resits and retakes
  • Prepare assessment and exam timetables, statements of entry, registers and seating labels
  • Prepare invigilation timetables, co-ordinate and schedule invigilators
  • Cater for students with additional needs, organising scribes/readers as required
  • Ensure the security, collation, distribution, collection and archiving of assessments, examination scripts and documentation
  • Administer, co-ordinate and supervise all assessments and written examinations
  • Liaise with caretakers for rooming arrangements and to identify assessment and examination venues and negotiate hire costs
  • Co-ordinate delivery, set up and break down of exam furniture to exam venues
  • Ensure the secure archiving of assessments
  • Coordinate the sign off process for all assessment activities

Academic Reporting
  • Oversee the accurate and timely compilation of results, data analysis and reports to present to various governance groups, committees and management meetings
  • Verify the accuracy of results and assessments
  • Compile Assessment and Examination officer reports for Examination Boards, including details from exam sessions (e.g. any relevant exam issues or misconduct) and noting mitigating circumstances

Academic Standards and Quality Assurance
  • Contribute to governance committees and groups as agreed with the Centre Director.
  • Plan, oversee and monitor the implementation of actions from the Centre Action Plan relevant to academic administration.
  • Analyse data and feedback from a wide variety of sources to monitor progress towards progression targets, planning and implementing remedial actions where necessary.
  • Contribute to the production of the Annual Monitoring Report, Centre Action Plan, and other evaluative and reflective documents, for submission to the Study Group (Provider) and the University.

General Duties
  • To support the Student Experience Team from time to time with tasks related to the effective running of the ISC.
  • To support and coach colleagues in the correct application of Study Group processes and procedures.

  • Bachelor's degree (desirable)
  • Administration or management training or qualification.
  • Working in an examination office
  • Working in events
  • Working in a pressurised environment
  • Working with international students
  • Working in a higher educational environment
  • Using data and reporting systems


Study Group is a global leader in preparing students for international academic success and rewarding careers through a transformational learning experience. Our global recruitment teams enrolled over 30,000 students from 142 countries in 2018. The universities we work with trust us to increase their international footprint, access student diversity and provide assured progression, so they can continue to focus on academic excellence.


Study Group is committed to safeguarding and promoting the welfare of its students, and expects all staff and volunteers to share the same dedication. Applicants will be required to undergo child protection screening appropriate to the role, including checks with past employers, an Enhanced Check from the Disclosure and Barring Service (DBS) and overseas criminal records if appropriate.

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