-Assist the Finance Manager to provide a competent, accurate, timely and efficient accounts service.
-To assist the company in complying with statutory and professional obligations with regards to the keeping of client ledgers and all financial Records.
-To provide support to the accounts team and other employees regarding all aspects of the accounts processes, policies and regulatory requirements.
-To assist the Finance Manager and Board of Management in managing financial performance through good credit control and WIP Management, and the provision of accurate, timely and appropriate management reports.
-To be acting Accounts Office Manager in the absence of the Finance Manager.
Summary of Roles and Duties:
-To undertake a full range of accounts, cashier and financial manager duties.
-To ensuring processes are followed to enable the firm, its managers and employees to comply with the Solicitors Accounts Rules.
-To monitor compliance at all times. Reporting to the Finance Manager as required.
-To assist the Finance Manager in the efficient running of the Accounts Office.
-To operate the Firm's accounting systems and other office systems as set out in the Office Manual or as otherwise required.
-To take an active part in own ongoing development through relevant reviews and training activities.
-To assist other members of staff in the use of the firm's accounting software and accounts procedures where appropriate.
-To be committed actively to assisting the Firm to achieve its business objectives and to maintain financial stability.
-To assist in the monitor of overdue accounts and facilitate their collection.
-Support the Finance Manager in the preparation required to produce the year-end accounts.
Key Tasks/Job Responsibilities:
-Support the Finance Manager to manage the activities of all accounts staff and ensure cost effective use of time, equipment and materials and provision of a high quality service to clients and staff.
-To operate the office and client bank accounts in accordance with the SAR and practice policies set down by Board of Management.
-To reconcile the office and client bank statements against the cashbook and ledger entries in the computerised accounts system daily.
To work safely with online banking system and to take all possible steps to ensure the security of it.
-To ensure that appropriate, accurate ledgers and records are kept of all receipts, payments and other transactions and are up-to-date at all times.
-To operate the office petty cash account.
-To assist all staff with general accounts enquiries and produce appropriate reports when required.
-To ensure that the Firm complies with the Solicitors' Accounts Rules and all of its other regulatory obligations with external bodies at all times.
-To report any potential none compliance issues to the COFA or COLP immediately
-To receive and check supplier invoices, and prepare appropriate payments for authorisation using a variety of methods to ensure payments are made before deadlines.
-To maintain and develop a full understanding and working knowledge of the Firm's accounts system and relevant management information systems.
-To assist in the development of systems, information and communication resources to work in the most cost effective way comparable with delivery of a quality service to clients and staff.
-To be actively committed to the implementation and operation of all agreed systems and schemes adopted by the firm and in particular, those, which involve achieving compliance of externally, set standards.
-To recognise tasks outside own level of knowledge or competence and to obtain assistance from an appropriate person.
-To support the management of overdue accounts
-To assist the Finance Manager in the production of accounting and management information, to promote the achievement of financial targets across the firm.
-To assist the Finance Manager in the production of end of month reports together with other financial reports as required by the Board of management.
-Assist the accountants with their SAR audit, to ensure transparency and a clear understanding of any breaches that have may have occurred when required to do so.
This role is flexible of 29-36 hours and 4-5 working days.
Get in touch for more details: or 0113 2031601