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Legal Executive Assistant

The Portfolio Group
Closing date
14 May 2021

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Job Details

Portfolio are proud to be exclusively representing our award-wining, multinational HR & Employment Law services client in their search for a Legal Executive Assistant.

We are looking for an enthusiastic, motivated and hardworking Legal Executive Assistant who will be adaptable to a variety of administrative tasks that will assist our client's Legal Services Director and their Group In House Legal Team in their respective functions. This may include client issues, project work, and ongoing Group In House Legal matters. The successful candidate must have excellent organisational skills and attention to detail to ensure work is produced to a high standard.

Day to Day Responsibilities:

To maintain office systems, including date management and filing.

To produce documentation relating to project work, where required.

To deal with incoming email, post and corresponding on the company's behalf.

To assign work in the absence of the Legal Services Director or members of the Group In House Legal Team.

To organise and maintain diaries and make appointments, including any print outs required for scheduled meetings and preparation of meeting agendas where required.

To assist the Legal Services Director to ensure that work assigned to other individuals or departments is completed, i.e., follow up on delegated work to meet deadlines.

To assist the Legal Services Director with internal reporting, e.g., reports for the monthly management meetings and Group Operations Meetings.

To assist with minuting meetings and any necessary follow up on any outstanding action points.

To assist the Legal PA and/or the Executive Assistant to the Group Operations Director with administrative work where required.

This is not an exhaustive list and you will be expected to perform different tasks necessitated by your role and the overall business objectives of the organisation.

To be considered for this opportunity it is essential that you have the following:

A 'can do' attitude, a thirst for knowledge and the ability to communicate effectively with the Company's Directors and the wider services teams.

Ability to work in a fast-paced environment and work under pressure.

Strong time management skills and strong ability to multi-task.

A dynamic, flexible, and enthusiastic approach.

A Law Degree would be advantageous for this role.


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