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Finance & Administration Manager

Employer
WasteAid
Location
UK
Salary
Competitive
Closing date
4 Mar 2021

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Sector
Accountancy
Contract Type
Permanent
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Job Details

WASTEAID - HEAD OF FINANCE AND ADMINISTRATION

Homebased within UK, with some preference for Scotland or Northern England (potential for limited international and national travel)

Line Manager: CEO

Direct reports: Office Manager

Key relationships: Head of Programmes and Impact, Circular Economy Network Director, Project Managers, Finance Trustee

Salary: Circa £42,500 (pro rata) for 3 days per week.

WasteAid

Our vision is a world with equal access to waste services for all.

Helping communities and governments manage their waste properly is vital if we are to achieve the Sustainable Development Goals. Waste management has a powerful and positive impact on people's well-being.

Our mission - fighting poverty, pollution and climate change

Around 1 in 3 people globally don't have decent waste management. Pollution caused by waste harms people's health and the environment and damages the local economy. In contrast, an affordable waste management system is relatively simple to implement, improving the environment, creating jobs and protecting public health - particularly for children.

Plastic pollution in the marine environment is of major global concern, and WasteAid is helping tackle this global problem. We work with upstream and coastal communities to set up small recycling centres and help keep plastic out of rivers and the oceans. We also share skills in managing organic waste, helping people make the most with their resources.

Open dumping and burning of waste releases climate change emissions, contribute to both short-term and long-term impacts. Black soot from burning and methane from open dumping are of special concern. We offer communities a safe and sustainable alternative to dangerous dumpsites and toxic air pollution.

Our values

Our founding principles come from our origins in the waste management industry, which itself grew out of the public health movement in the UK in the late Victorian era. We believe in equality of access to decent public health for all people and advocate the role of good waste management to achieve this. We are inclusive and empowering of the communities in developing countries that we seek to serve and support. We believe in the power of appropriate technology transfer, training and skills development to create livelihoods and reduce pollution.

We are collaborative and work in a collegiate spirit with all partners and funders.

Our objectives are to:

Inspire and inform communities and individuals who want to improve how waste is managed in their communities and encourage them to act. Support and help communities use waste management to protect public health, reduce pollution and create sustainable livelihoods. Campaign to increase awareness of the problems caused by open dumping and burning and the urgent need for change.

We achieve these objectives by ensuring that we have:

Financial sustainability for our organisation and securing our ability to grow our impact.

Good governance for our charity which includes legal compliance, risk management, safeguarding, health & safety and robust oversight.

Strong capacity - continuous development of our people and securing greater breadth of experience within our team and strong engagement with associates and partners.

The Head of Finance and Compliance will be responsible for global oversight of finance and compliance functions for WasteAid's UK business development activities and international programmes in Africa and Asia including day to day finance, financial reporting and planning financial governance and risk management and liaison with the UK Board.

The key responsibilities will be:

Strategic oversight of financial systems and processes including but not limited to the production of relevant financial reports and maintaining up to date policies and procedures.
Prepare monthly or quarterly management accounts and cash flow forecasts for the CEO and Board.
Draft detailed annual budgets and consolidated cash flow statements for review by the CEO.
Assist in the preparation of the annual year-end financial statements and liaise with auditors.
Prepare financial project reports and ensure donor financial reports are submitted on time and in their specific reporting formats.

Effective day to day control of accounting function including payroll, cash-flow management, invoicing and debt management.
Assess suitability and effectiveness of financial controls and oversee a programme of continuous improvement.
Develop and document financial processes to maintain and strengthen internal controls.
Ensure that all financial transactions are properly recorded, filed and reported in a timely and accurate manor.

Work with partner organisations to ensure that financial processes are followed and accurate reports are received.
Undertake partner organisation financial and risk assessments including internal audits where necessary.
Support programmes and fundraising staff to create accurate and equitable donor budgets.
Assist budget holders in understanding their management accounts and provide training where necessary.
Manage and supervise the duties of the Office Manager.

Liaising with external auditors, insurance brokers, HMRC, bankers etc.
Maintain all tax registrations and submissions.
Co-ordinate the payroll function.
Maintain up-to-date records of legal compliance across country programmes.
Monitor and implement general statutory requirements (e.g. risk assessments, reserves policies etc).
Assist the CEO and Board to ensure that all charity governance requirements are being met.
File necessary documents with Charity Commission and Companies House.
Work alongside the CEO and external HR advisors to manage HR issues.
Ensure organisational IT systems are working well and maintain a good relationship with the IT outsourcing company to make sure necessary support is provided to all staff.

Undertake any other reasonable duties that may be required from time to time. The duties may be changed and/or varied to meet changing circumstances at the discretion of management

The successful candidate will:

Be a qualified accountant (ACA, CIMA, ACCA, CIPFA, or equivalent).
Have experience of managing financial systems, including setting and managing budgets, management accounts and cash flow, etc.
Have charity experience, ideally within international development.
Have experience of working with UKAID or other institutional/statutory funding body
Have a strong knowledge of statutory and regulatory environment for UK charities.
Have the experience of the long-term financial and business planning, strategic planning and development of an organisation.
Have excellent interpersonal skills with the ability to motivate staff.
Have a first-class ability to prepare year-end accounts and annual budgets.

Application by Curriculum Vitae (not exceeding 3 pages) and Covering Letter (not exceeding 2 pages) outlining skills, motivation and demonstrating how candidates fit the person specification.

Applications to be received by midnight 16 March 2021. If you have any questions on this opportunity, please also send them to the same address and a member of staff will follow up with you.
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