The HALO Trust is the world's largest and oldest international humanitarian mine action non-government organisation (NGO). Our mission is to lead the effort to save lives and restore livelihoods for those affected by conflict. HALO is known for its work to clear landmines but is very much involved in the disposal of other explosive hazards such as bombs, rockets, missiles, and improvised explosive devices (IEDs). HALO was established in Afghanistan in 1988 and now employs over 8,500 staff in 26 countries and territories.
In collaboration with the Programme Manager and HALO HQ finance team, this role will provide financial leadership to our programme in Ukraine. This position will guide and develop capacity of the existing programme finance team whilst providing support to other HALO projects. It is essential that the successful candidate speaks fluent Russian.
For an introduction to The HALO Trust's finance work, please click on the link below
https //www.halotrust.org/recruitment/join-the-finance-team/Financial planning and monitoring
Support the Programme Manager in the formulation, implementation and monitoring of annual business plans and project budgets.
Analyse and report on the programme funding position, working collaboratively to produce scenarios that ensure ongoing financial stability.
Lead the financial monitoring and review of grants/contracts, working closely with operations to forecast and report on project costs to completion.
Collaboratively produce project/programme budgets and forecasts utilising HALOs financial planning system (Adaptive Insights).
Support the Programme Manager in the management of financial risk in the programme, escalating and addressing any emerging risks.Accounting and Financial Control
Provide financial oversight and support to all programme locations, ensuring transactions are fully reconciled and discrepancies identified and corrected.
Ensure implementation of HALOs financial and logistics policies and procedures, reviewing and reporting on compliance against same.
Oversee all financial accounting matters, closing the country books in accordance with agreed deadlines.
Ensure that direct and indirect costs are allocated appropriately to projects, identifying and reporting on any shortfalls in both direct and indirect cost coverage.
Oversee the financial management of delivery partner contracts, ensuring compliance with HALOs contractual obligations.
Supervise the production of the payroll cycle, ensuring donor funding allocations are accurate, and calculations for salary, income tax, social security, severance and other government levies are in accordance with legislation.
Support the Programme Manager in ensuring compliance with all statutory legislation (e.g. tax, registration, labour law), including review of regulatory requirements in new operational territories.Cash Management
Ensure that adequate banking and cash provisions are in place, set up in accordance with HALOs financial policies and that delegations of authority enable the programme to operate efficiently, particularly during periods of leave etc.
Manage the short-term cash flow requirements of the programme, liaising with HALO HQ to facilitate cash transfers. Manage the effects of exchange rate fluctuations between local and contract currencies.External Reporting and Audit
Lead the preparation of country financial statements and donor financial reports.
In collaboration with HALO HQ finance department, review and report on compliance against HALO policies and procedures.
Lead the preparation for external audits, preparing schedules and documentation as and when required by auditors and/or HALO HQ finance department.Staff Management and Development
Ensure that Financial staffing capacity is fit for purpose for the needs of the programme.
Develop the capacity and career development of national staff, ensuing financial consistency and quality across the programme.All International staff are expected to undertake the following general duties
Work within the framework of HALOs core values and standards.
Ensure familiarity with and adhere to all HALO policies and procedures.
Undertake role in developing countries and where standards of living may be basic.
Undertake the role in a manner appropriate to the cultural context and within the local legal framework.RequirementsEssential Experience
- At least 2 years' financial management experience overseas
- Experience of managing and developing small teams
- Fluent in the Russian language.
- Financial planning and reporting
- Good understanding of financial risk management in developing countries
- Ability to implement and monitor policies and procedures in challenging environments
- Proven ability to lead, manage, motivate and develop a team
- Interpretation and implementation of donor/client contract requirements
- Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts
- Excellent organisational skills with the ability to coordinate activities
- Excellent literacy, numeracy and IT skills, including data manipulation
- Ability and willingness to work strategically and undertake routine administrative tasks
Professional accounting qualification or clearly demonstrable qualified experience.Benefits
Closing date for applications will be 25th February 2021, the role may close earlier than this if we receive sufficient number of candidates. Previous applicants need not apply.
- Competitive salary - subject to experience
- Local overseas allowance
- Shared accommodation in a rented HALO apartment, provided at nil cost
- 7 weeks leave per year, accrued monthly
- Three economy return flights to the member's official home address (or an alternative location up to an equivalent cost)
- Comprehensive insurance package life assurance and emergency medical insurance, including evacuation and repatriation.