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Legal Secretary

Wright Hassall LLP
Closing date
23 Feb 2021

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Job Details

We are recruiting for a full-time experienced Legal Secretary to provide secretarial and administrative support to a busy team of fee earners, based in our Leamington Spa office.

The successful candidate will have previously worked as a Legal Secretary in any legal department.

Key duties:

  • Take phone calls, dealing with enquiries and where a referral is needed, ensure a comprehensive email is provided.
  • Undertake audio typing of client correspondence/forms/documentation when required.
  • Produce draft letters and emails to send clients and external organisations.
  • Set up new matter instructions on the firms Practice Management System and CRM system.
  • Issue the client care letter via email or post.
  • Undertake file closure activity ensuring balances are appropriately actioned and client confirmation is issued.
  • Prepare information for the Finance team covering billing and invoicing activities.
  • General secretarial duties such as booking appointments, rooms and pool cars etc.
  • Document management including photocopying, scanning, faxing, collating and binding.
  • Work alongside Compliance in carrying out searches and background checks on prospective clients.
  • Liaise with clients and external organisations over the telephone when required.

Skills and experience:

We are looking for an experienced Legal Secretary who thrives on working in a team and takes a proactive approach to their work.

We will expect you to:
  • Have worked as a Legal Secretary in any legal department;
  • Have strong oral and written communication skills as this role involves a high level of client contact;
  • Be highly organised and professional;
  • Be motivated and enthusiastic with a positive 'can do' attitude, remaining calm when under pressure;
  • Have an eye for detail, produce accurate work;
  • Have proficient IT skills and the ability to learn how to use new systems and technology quickly;


For the role of Legal Secretary, we offer a competitive salary and excellent benefits package; including 22 days annual leave (in addition to bank holidays) increasing to 25 with length of service, pension scheme, training and development, healthcare scheme, free on-site car parking and an active social committee.

Wright Hassall values the differences and advantages that a diverse workforce brings to the firm, and is committed to ensuring that all applicants are valued as individuals and treated with respect and fairness.
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