Our client based Public Sector organisation based in Edinburgh, requires a Project Support Officer on a temporary basis for an initial 3 months with a possibility to extend.
This role is inside IR35 with a dayrate of £125.
Remote working from home but travel to client sites may be required from time to time during lockdown and as lockdown lifts. Traditional base locations for this work would be both Edinburgh and Glasgow.
Main purpose of role:
The post holder will manage the day-to-day running of the programme office for a number of projects and programmes by providing high level project support and assisting in the delivery of advice and guidance on appropriate management methodologies. The Project Support Officer will be responsible for providing a full range of project support services to Programme Management Services, assisting in the organisation and administration of all aspects of Projects, Programmes and Business As Usual.
Assist the Project Manager/Project Support Manager in preparation, delivery, updating and monitoring all project plans, documentation and deliverables.
The post holder is responsible for setting up, maintaining and developing a number of databases and information management system in order to develop and implement procedures to ensure efficiency of the project and programme administration. Undertake the organisation of a large volume of meetings, workshops and presentations.
Receive and respond to telephone calls/emails as appropriate, keeping the Project Manager/Project Support Manager informed of all relevant issues.
Provide secretariat support to Programme and Project Managers, associated staff and external stakeholders. Duties include diary co-ordination and arranging meetings together with all related duties. All work must be of a high standard, be completed within agreed timescales and meet expectations.
From all systems, the post holder will generate reports for use by management and / or other appropriate individuals. A strong audit trail will be provided.
Contribute to preparation of documents which requires an understanding of forward planning and budget control.Key Skills and Requirements
Knowledge of effective Project Management/trained in PRINCE 2 methodology.
Proactive, adaptable and flexible
Experience in full secretariat role
Formal Minute taking
Excellent communication skills and used to dealing with internal and external stakeholders of all levels
Excellent IT skills covering full MS Office suite