We are currently recruiting for a HSE Advisor to be based at our client site in Oxfordshire
Working hours: 8:00 - 17:00
To effectively manage and maintain the delivery of EMCOR UK Health, Safety & Wellbeing policies, and processes in line with the IMS and to provide Permit Control Office services to the Infineum contract in compliance with the contract deliverables and KPIs.
To advise and support the contract management on all HSW issues, promoting accountability and responsibility. Engaging with the operations team to empower ownership.
To act as the Permit Control Office by managing and implementing the full end to end EMCOR UK permit to work control process.
To advise, comply and review EMCOR UK's HSW policy and procedures, all legal requirements, and best practice.
To assist operations in ensuring that the account is compliant with all HSW: statutory requirements, accredited processes and procedures, contract, and Client specific requirements.
To assist operations in ensuring that your area of responsibility, is compliant with all HSW: statutory requirements, accredited processes and procedures, contract, and client specific requirements.
Design, management, implementation, and compliance to end to end HSW processes.
Identify GAPS in H&S Training and liaise with L&D to ensure outstanding training can be provided.
Implementation and compliance to all other relevant account processes
Effective use of CAFM and EMMA as per SOP
Participate in the monthly Safety Operations Forum, share best practices, and suggest improvement initiatives
Ensure that HSW RACI is up to date at all times & complied with
Ensure that sufficient quality standards are always maintained
Advise the teams to ensure the HSW services are delivered to the agreed contract specification and standards.
Ensure a timely response to requests for additional or special request, agreeing customer requirements and costs if appropriate.
To use Intelex to report and investigate any near misses or accidents and ensure actions are closed out prior to deadline. Ensure that team are proactively reporting near misses and/or accidents, ensuring timely investigations are undertaken, ensuring comprehensive reports, corrective actions and updates as required within set timeframes. Encourage and review Safety Observation Reporting.
Ensure that team comply with the Permit to Work process.
To assist in creating Risk & COSHH Assessments, SOP, and SSOW for the materials, tasks and activities undertaken by colleagues on site.
Ensure DEL RAMS are designed and continuously updated?
Ensure compliance to DEL RAMS and dynamic process?
Competencies of DEL assessed and rectification plan implemented?
Ensure colleagues have the correct PPE inline with the PPE Mandate and Risk Assessments.
To assist in the co-ordination of interactions with relevant statutory bodies and regulatory agencies e.g. Health and Safety Executive under guidance of the Head of Safety Operations.
To bring to the attention of the Account Director any hazards or risks not addressed in the Company Safety Policy or procedures.
Undertake regular audits to support the IMS framework and EMCOR UK accreditations.
Assist operational teams by attending pre audit reviews and as requested attendance at HSW related client audits.
Implement and comply with the account audit process
To be familiar with, review and contribute and communicate HSW related non-conformance of any external / internal EHS related databases i.e. Sypol, Crimson, Assurity, Intelex etc,
To support the Central Safety Operations Team in the delivery of EMCOR UK HSW Policies and Processes
To complete any other reasonable request instructed by management
To be behave consistently in line with EMCOR UK's values
To be always organised and proactive, ensuring that workload is prioritised and completed in line with management instruction
Ensure an effective HSW communications and engagement plan is in place and that stakeholder engagement is proactively managed
To establish a consistently positive working relationship with your client and end users
To ensure an effective feedback mechanism is in place to allow client's feedback to be monitored and actions logged and closed out
To ensure all applicable processes are designed to ensure operational excellence, with waste reduced and value add increased.
Commercial and Finance
To deliver your service in compliance with your allocated budget
To satisfy HSW contract deliverables
To ensure KPIs and SLAs are passed so that EMCOR UK does not incur financial penalties
To design and implement cost optimisation initiatives
To monitor, manage and comply with the overtime, expenses and temporary staff request processes
Capture and communicate any potential commercial changes and/or gaps to Operations Manager
Work with Line Managers to ensure that team performance is consistent and satisfactory
Work with Line Managers to ensure team have the relevant skills and competencies to complete their job effectively
Work with Line Managers to ensure team structure is always adequate to provide operational excellence and is consistent with contractual obligations
Work with Line Managers to implement and manage team HSW culture in line with the specific account culture
Work with Line Managers to effectively complete recruitment
Work with Line Managers to design and implement robust induction programme for new joiners
Work with Line Managers to ensure all staff have sufficient JDs and R&R lists in relation to HSW
Work with Line Managers to design and implement team skill and training matrix
Work with Line Managers to ensure employee HSW engagement and satisfaction levels are consistently acceptable
Support with the delivery of HSW Induction to new starters.
To ensure the design of and compliance to all relevant end to end processes applicable to the role
To ensure processes are consistent reviewed to ensure operational excellence
To report on HSW performance to the Performance Manager monthly and to assist the contracts to achieve KPI's.
Proactively plan and schedule work
Ensure consistently low work order backlog
Design and implementation of BCPs
Design and implementation of improvement programmes
Implementation of audit process and inspections, by taking ownerships for actions from start to finish
To manage supply chain partners in line with EMCOR UK Control of Contractor Management Process and Permit to Work process.
Monitor supply chain partners HSW performance and feedback to contract Procurement Manager.
To maintain proficiency on all relevant IT packages and systems
Energy and Environmental
Manage the Waste Portal on Intelex
To manage your processes inline with EMCOR UK's Energy and Environmental policies
Proactively suggest ways to reduce energy consumption
Extensive experience in managing HSW in the FM industry
Understanding of HSW legislation
NEBOSH General Certificate (minimum)
Professional Membership to IOSH (Tech IOSH minimum) and optionally IIRSM.
Knowledge of ISO 9001, 14001, 18001 and 45001 standards.
Good networking skills and the ability to build / maintain relationships at all levels
Relevant IWFM qualification is preferred
CAFM management experience is preferred
Smart and presentable
Good written and oral command of the English language
Demonstrates extensive leadership behaviours
Demonstrates extensive organisational skills
Demonstrates excellent attention to detail
Demonstrated effective communication
Health and Safety process awareness is consistently demonstrated
Demonstrates alignment to EMCOR UK's values and cultural norms
Proficient use of IT packages
25 days annual leave
Auto enrol pension
Flexible benefits available