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Team PA and Marketing Assistant 12 Months Fixed Contract, Norwich

Hyperion Insurance Group
Norwich, UK
Closing date
3 Nov 2020

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Marketing & PR
Contract Type
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Job Details

  • An opportunity to join a leading underwriting agency that helps legal professionals manage transactional risk
    though the transfer of legal risks to the insurance market.
  • Full time position: working 5 days a week, initially for 12 months but with the potential for the right candidate
    to move into a permanent marketing role.
  • Working within a fun and collaborative team based in Norwich and London, with scope to support some of our European teams.

Role overview:

To act as a dedicated PA resource/ Marketing Assistant to the senior management team for DUAL Asset Underwriting Limited, demonstrating an understanding and awareness of the commercial operation to provide a professional and commercially-focused.

Opportunity to work alongside DUAL Asset's Marketing Manager help raise brand awareness through direct marketing and social media activities.

This role operates in a fast-paced and changing environment, with activities relating to UK and International requirements. Will also provide support to the DUAL Executive Team as and when required.

Role responsibilities:
  • Assist with delivery of multi-platform campaigns across, print, digital, social and video
  • Assist with the writing and editing of client communications such as email campaigns, knowledge articles and news announcements
  • Assist manage company digital channels including website
  • Contribute ideas to constantly improve marketing strategies and function
  • Assist with creation and management of campaigns on company social medial platforms such as LinkedIn and Twitter
  • Co-ordinate all company events and corporate hospitality ensuring all events are delivered effectively to a high standard
  • Proactive and accurate diary management and forward planning arrange international meetings ensuring time is effectively managed understanding daily and weekly priorities.
  • Manage all team travel arrangements including international travel, hotel bookings and produce in advance a comprehensive travel itinerary for each trip
  • Provide support to the team by drafting and/or preparing a full range of materials including emails, memorandums, correspondence, meeting materials.
  • Effectively prioritise workload and adapt service delivery in response to the requirements of the team.
  • Providing a professional and customer-focused service liaising with and responding to clients, external providers and agencies. Develop and maintain relationships with the third parties.
  • Work collaboratively with other team members to support with successful project delivery. Providing the production of documents, briefing papers, reports and presentations where requested.
  • Liaise with DUAL Reception to ensure meeting rooms and refreshments are booked for meetings and are notified of visitors.
  • Open all post and distribute to the relevant team. Respond and follow up on appropriate items in a timely manner.
  • Exercise a high degree of discretion and confidentiality at all times, especially when dealing with privileged information and sensitive issues, to safeguard the company's interests.
  • First point of contact for all company documents to be signed in relation to projects, NRL, NDA, EA's, Binder documents.
  • Complete Company expenses in a timely manner every month for Senior Management Team and Senior Underwriters
  • Assistant with Formatting for Senior team, CUO & Sales team.
  • Liaising with IT and completing new starter forms to ensure process runs smoothly and test all software.
  • Managing account Underwriters on the Land Registry website.
  • Chasing all aged debt, within a timely manner every 7 days and reporting on the outcome

Key requirements:
  • Excellent written and verbal communication skills, including telephone skills.
  • Strong interpersonal skills and ability to build relationships quickly across the business.
  • Attention to detail and accuracy.
  • Highly efficient and organised with the ability to adapt to fast-paced change.
  • Pragmatic and confident with a 'can do' attitude.
  • Good problem solver and team player.
  • Works to tight deadlines and prioritisation skills. Strong diary and time management skills.
  • Maintains confidentiality and discretion at all times.
  • High degree of professionalism.

Knowledge and experience:
  • This role would suit a Marketing graduate (or similar) with some previous experience in a marketing discipline (1-3 years). Previous experience in the financial services would be advantageous but not essential
  • Previous experience in a fast paced, dynamic PA role is essential, and in Insurance/Financial Services (preferable).
  • Intermediate/Experienced user of Microsoft Office (Outlook, Word, Excel, and Power Point).
  • Experience of organising formal and social events in an internal and external environment, for small and large attendees (and internationally preferable).

Professional qualifications:
  • Educated to degree standard (preferably Marketing, Business, English, and History).
  • A marketing qualification e.g. CIM is desirable but not essential
  • A - Levels (or equivalent; preferable).
  • Minimum 5 GCSEs (or equivalent) including Grade C or above in English and Maths.
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