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Legal Assistant

Southern Co op
Hampshire, UK
Closing date
8 Nov 2020

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Job Details

Do you want to be part of a community and grow a career? At Southern Co-op we work hard because we want to do well and the more successful we are the more we can give back to our members and communities - that's the beauty of a co-operative.


We have an exciting opportunity for a Legal Assistant to join our team for a 7 month fixed term contract. The role will support the In-house Legal Counsel in carrying out company secretarial and legal functions for The Southern Co-operative Limited ("Southern Co-op") and subsidiary / associated organisations. To provide the range of in-house legal advice in relation to Southern Co-op's business needs supporting with the Contracts Specialist where relevant in relation to contractual matters and, in conjunction with the relevant business area, assist in maintaining robust and effective statutory compliance programmes.


Assist in maintaining statutory registers and filing of annual returns, accounts and company changes for Southern Co-op and all group subsidiaries and associated organisations to ensure compliance with legal requirements on a timely and accurate basis.
Provide legally and commercially sound advice in response to the business's needs, whether by reviewing, drafting and negotiating agreements and documents, researching legal issues and providing ad hoc legal advice or otherwise and pro-actively to remain updated on relevant legal developments, making the Legal Team aware and assist in keeping the business informed, as appropriate. To assist in operating statutory compliance programmes such as in relation to data protection; specifically, managing data protection queries, updating privacy policies etc; finance related compliance, licensing and other compliance obligations where required, liaising with the relevant business area or others responsible for compliance such as the Risk Team, as necessary.
Provide legal advice and support relating to contractual and procurement matters as required by the Contracts Specialist.
Assist the In-house Legal Counsel and Director of Corporate Affairs in relation to Board, Board sub-committee and subsidiary administration, including preparing agenda, drafting Board and sub-committee reports and drafting minutes. To work alongside the Director of Corporate Affairs, Chairs of the Board and sub-committees and the Leadership Team to ensure all follow-up actions are completed and communications are carried out, as appropriate.
In conjunction with the In-house Legal Counsel devise a training programme and help to administer the programme and generally provide support. To make arrangements for Board training to facilitate each Director being able to achieve appropriate and relevant training each year and maintain up to date records of all training. To assist in the Board's Skills Audit and Evaluation process.
Assist the In-house Legal Counsel and Director of Corporate Affairs in relation to arrangements for and organisation of directors' elections and members' meetings for Southern Co-op and all group subsidiaries and associated organisations in compliance with their respective Rules/Memorandum and Articles including attendance at members' meetings to assist in the running of them on the day.
Provide assistance to and/or cover for other members of the Corporate Affairs department at times of annual leave, sickness or when workload requires it, so far as own commitments allow, to ensure the operational needs of the department are met.

Legal knowledge in relation to one or more areas of corporate and commercial law, for example, IP/IT; digital, marketing, property, contracts, franchising, regulatory compliance, retail, end of life services, environmental.
Experience in house or in private practice.
Commercial awareness and understanding of key factors such as sustainability, co-operative values and principles, risk management and ethical issues and their relevance in relation to contractual arrangements.
Excellent organisational skills and ability to multi-task
High level of literacy and ability to write reports clearly and concisely with attention to detail.
Able to work under own initiative, individually and as part of a team.
Strong interpersonal skills and ability to interact with colleagues at all levels of seniority.
High standards of personal and professional integrity.
Self motivation and enthusiasm.
Willingness to learn, desire to gain further role specific knowledge through training and development, on the job and/or externally and ability to apply same within role.

Paralegal qualification (desirable).

If you're passionate about providing legal advice, we would love to hear from you. In return, we offer a competitive salary and benefits package and the opportunity to develop your skills and grow your career
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