An opportunity has arisen for an Administration Manager inBasingstoke.
This role will involve the management of a small team in a Basingstoke depot while also coordinating activities alongside centralised functions such as UK Accounts, HR and Payroll. Responsible for all Financial and HR related matters within the depot the role will demand flexibility and who can multitask and possesses a wide variety of skills and experience within accounts and experienced in Human Resource practice and procedures. This role combines routine tasks and duties alongside a wide variety of other responsibilities to perform on an "as required" basis.
Ensure that weekly and monthly payroll are submitted timely and accurately each weekly/month, with accurate reports on all absences.
Update and maintain Time and Attendance System.
Accurately compile all financial data required for reporting on daily/weekly/monthly business performance.
Processing sales related activities including invoicing, statements and credit control for our customers.
Prepare banking and reconcile all payments to accounts.
Prepare annual budgets.
Prepare and evaluate weekly productivity and costing reports.
Prepare and submit claims for any additional costs and losses incurred.
Calculate additional costs incurred during the daily production of fruit.
Accurately account for all payments made alongside inbound invoices.
Accurately commenting reasons for all cost variances in the general ledger against budget, year on year and month on month.
3. Human Resources
Monitoring of all absence and sickness of staff, including occupational health referrals.
Carry out investigations into incidents which have occurred which may result in disciplinary action.
Complete all necessary tasks from recruitment of employees through to leavers forms.
Act and witness and note taker for disciplinary hearings.
Fully understand and provide guidance to management and employees on Fyffes policies and procedures in relation to HR and payroll.
Ensure that all reconciliation of all stock inbound and outbound (Bananas and all associated Materials) is correct and accurate. Checking yield and utilisation.
Ensure that the monthly reconciliation balances for both inbound and outbound deliveries.
Order and ensure enough stocks of all packaging materials used.
5. Assist the H&S team in providing and improving the safe culture throughout the site.
Sound knowledge of accounts, payroll, budgets and stock.
Understanding of HR and Payroll practice and procedures.
Good cross departmental communication skills.
Good organisational skills.
Ability to work under pressure, prioritise workload and be able to meet deadlines.
Strong attention to detail.
Effective management skills, ideally with previous experience in managing small teams.
Ability to concentrate in busy working environment.
QUALIFICATIONS / EXPERIENCE:
Previous accounts and HR experience highly desirable.
Professional accounting qualification
Computer literate and fully competent in the use of Excel.
Some degree of flexibility will be required in terms of shifts and hours of work, in order to meet the demands of the business.
Salary for this position is Monthly Paid. (There is no overtime payable in this position).
Please apply if this is of interest.
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