Contracting Administrator

06 Dec 2017
12 Dec 2017
Recruitment Genius Ltd
Job Level
Contract Type
Full Time
This specialist travel company provides trips for groups all over the world.

This is an Administrator/Data entry position within the Product & Contracting department. In this role, your main tasks include load & maintaining supplier contract data within their reservation system and supporting day to day system users throughout the season. You will work most closely with Contracting Team but will interact with all other areas of the business to support the sale of their Tours and Ski products.

Key Responsibilities:

- Accurate data entry of supplier contract information, including rates, inventory and special terms, to allow travel packages to be priced in real-time for Ski & Tours products.
- Load & maintain ski packages, evening entertainments and ad-hoc products as provided by Overseas Ops.
- Maintenance of all contract related data within the reservation system to ensure most accurate and up to date information is always present e.g. changes to supplier details, rates, date bands, allocations, supplements, payment & cancellation terms etc.
- System set up for future travel periods in line with the business-critical path: copy across supplier information, apply estimates & check all data relevant for the new season.
- Assist Sales Support, Product Delivery and Operational teams with system issues as required within agreed timelines.
- Monitor rate variances and flag to contractors when changes are outside agreed guidelines before putting new rates live.
- Administration, control and reporting of bed bank inventory for 3rd party accommodation (allocation status, release dates, unsold/oversold allocations, linked allocations, demand trends etc)
- Work with the H&S manager to ensure all new/existing products have Health & Safety audits before they go-live.
- Support the Contracting team by acquiring rates and supplier information when directed for excursions and low volume properties.
- Work closely with individual contractors and overseas operations to ensure knowledge of a wide range of destinations, ground services and utilities to understand variances by area.
- Key point of contact for content and reservation system queries, processing and suggesting amendments as required.
- Support supplier reconciliation process - activity working closely with the PD team, communicating and reporting to key stakeholders with regular updates of significant changes.
- Provide ad-hoc reporting from the reservation system to the Contracting team and wider business to ensure visibility on contracts, inventory and YoY statistics.
- Monthly planning & reporting of your workload to support the business-critical path.
- Work on ad-hoc projects as required to support all departments and business needs.

This role is fixed term for 12 months as Maternity Cover.

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