Admin Coordinator

Warrington, UK
07 Oct 2019
29 Oct 2019
Contract Type
Full Time
Warringtonfire, part of the Element Group has a fantastic opportunity for an Admin Coordinator to join our growing Technical team. This is a great opportunity to develop your career within a Global Testing, Inspection & Certification business.

Warringtonfire exists to help make certain that the materials, products and processes that we test, inspect and certify for our customers are always safe, quality, compliant and fit for purpose.
  • Responsible for providing administrative support to a team of Technical Engineers
  • Dealing with general enquiries from both internal and external customers
  • Liaise with Warrington Certification regarding customers certificates & job progression
  • Provide a central point of contact for departmental enquiries; answering incoming calls, making outgoing calls, sending and responding to emails
  • Setting-up new client accounts, creating job opportunities and uploading quotations into the systems. (CRM & Fireman)
  • Support job progression through to completion; creating new job files, updating purchase orders and quotations
  • Generating invoices & issuing of proforma invoices
  • Monitoring receipt of proforma payments
  • Resolve account queries such as disputes, credit requests & cash collection issues
  • Record and track quotations and purchase orders
  • Support process and system changes
  • Support daily activities within the department
  • Formatting reports and documentation
  • PDF Reports
  • Travel booking and support
  • Expense submissions
  • Scanning/ printing documents
  • Arranging meetings
  • Assist & develop the current Assessment Revalidation project
  • Support and drive the company's 5s & SQDC initiatives
  • Assist with month end reporting
  • Provide other duties and administrative support to technical team as workload and projects may require
Skills / Qualifications
  • Experience within an Administrative environment
  • Excellent written and verbal communication skills
  • Ability to work well under pressure, prioritise and coordinate
  • Ability to work to tight deadlines
  • Ability to develop strong working relationships at all levels, both with colleagues and clients
  • Strong IT skills and proficient in MS Office including Word, Outlook and Excel
  • Strong team player
  • Efficient & organised
  • Excellent attention to detail
  • Good practical and analytical skills
  • Experience of CRM & Fireman IT systems advantageous but not essential
Company Overview
We are Element, one of the fastest growing testing, inspection, certification and calibration business in the world.

We deliver critical services in Materials Testing, Product Qualification Testing, Certification, Device Calibration and Advisory Services to the Aerospace, Oil and Gas, Transportation, Industrials, Fire and Building product, Infrastructure and other leading sectors, where failure in service is simply not an option.

Everything we do helps our customers to build better products; get their products to market on time; save them time and money; and minimize the risk associated with product development and production.

Our mission is simple: to be the best testing partner in the world and together we strive towards a common vision of becoming the world's most trusted testing partner.

We have four values that we strive to live by every single day.
  • Safety - We keep our colleagues and visitors safe
  • Integrity - We act honestly and fairly to do the right thing
  • Excellence - We set new standards of excellence in everything we do
  • Partnership - We work together for the benefit of our customers

When combined with our mission and vision, the ethos this creates, enables Element to deliver one thing. CERTAINTY. We exist to help make certain that the materials and products we test, inspect, certify and calibrate for our customers are safe, quality, compliant and fit for purpose.
Diversity Statement
At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming "the world's most trusted testing partner".

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: race, colour, age, religion, gender, national origin, disability, and/or protected veteran status, or other characteristics in accordance with the applicable governing laws.

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