School Finance Assistant

Rugby, UK
16 Oct 2019
30 Oct 2019
Contract Type
Full Time
Temp role at this secondary school - you must be available to start temping immediately.

Pay rate is £11 per hour.

Experience in a school in a similar role is HIGHLY DESIRABLE

Job Purpose

Principle Responsibilities:

To contribute to the effective running of the school, providing financial support under the direction and guidance of the Senior Business Manager (SBM). To ensure that best value for money is achieved.

Carry out financial management administration in accordance with the appropriate ESFA finance regulations and policies

Provide all necessary information to allow the SBM to consolidate financial and accounting information

Manage the day to day accounting procedures and recording of all financial transactions accurately on the financial softwareensuring:

·Effective operation of the finance function of the school

·Assisting the SBM with all aspects of the development of school finances

·Ensuring the safe receipt and handling of cash and the reconciliation of transactions

·Assisting the SBM with all aspects of payroll and pension administration including monthly and annual returns

·Co-ordinating and completing administrative routines relating to orders, invoices, cheques, income, payroll and the receipt and distribution of goods and services
  • Keep accounts for inspection by internal and external audit

Specific Duties & Responsibilities

  • Process orders and approve payments ensuring correct financial control is applied
  • Ensure robust requisitioning and purchasing procedures, including following up on approvals from department head & SBM
  • Obtain quotes where necessary ensuring best value for money

·Check and process invoices, and upload onto the finance system

·Match purchase orders to invoices and delivery notes

·Record payments onto the ledger and match payments to invoices

·Schedule payment runs and follow through with reconciliations
  • Liaise with suppliers and respond to queries

·Reconcile bank and charge card accounts
  • Input cashbook journals or nominal ledger journals where departmental recharges need to be made

·To assist in the setting up and maintaining of archive files and historical data

Accounts Receivable (AR) & Cash management
  • Issue sales invoices, follow up debtors for payment
  • Record receipts in the finance system
  • Operate the online cashless payment system providing information to SBM and chase all debt
  • Setting up of payments on ParentPay
  • Monitor ParentPay payments, matching and report on debt
  • Issue 1st debt letter and escalate to SBM if unpaid

Voluntary Income

·Record and reconcile school trip income/expenditure

Liaise with staff to ensure viability of school trips

·Record all other voluntary income as applicable
  • Ensure safekeeping, and banking of all monies received by the School in a timely manner
  • Liaise with catering regarding free school meals and ensure accurate records are maintained.
  • Accurately account for the banking of all income, including lettings, trip money and all monies raised for charity events and to liaise with staff and pupils in respect of school trip payment requirements.
  • Report to SBM on voluntary income
  • To assist with any reports required by SBM for the governors' and Finance Committee meetings


·All the staff have a part to play in supporting the school's ethos, understanding pupil safeguarding requirements and promoting the best possible image to parents and prospective parents.

·Staff are encouraged to take a part inwhole school development each year.
  • Be aware of and comply with policies and procedures relating to child protection, health, safety and security and confidentiality, reporting all concerns to an appropriate person
  • Attend relevant meetings as required
  • Participate in training and other learning activities and take responsibility performance development as required
  • Present a positive personal image, contributing to a welcoming school environment which supports equal opportunities for all
  • Comply with health and safety policies and procedures at all times

The Secondary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment

You will need an enhanced DBS for this position.

Due to the large volume of response we receive you will only be contacted if your skills and experience match what our client is looking for

As defined under the General Data Protection Regulation (GDPR) Integritas Education is a Data Controller and a Data Processor, and our legal basis for processing your personal data is 'Legitimate Interests'. You have the right to object to us processing your data in this way. For more information about this, your rights, and our approach to Data Protection and Privacy, please visit our website.

Similar jobs

Similar jobs