Office Manager

£25000 - £30000 per annum
14 Oct 2019
11 Nov 2019
Recruitment Genius Ltd
Public Sector
Contract Type
Full Time
The Company founded in 2013, entered the alternative finance sector as a traditional secured property lender based on a modern alternative finance funding model. The firm's goals are to seek attractive risk adjusted returns which are inaccessible to prudentially regulated firms.

Office Management:
- Oversee general functioning of office, liaising with building management when necessary
- Overseeing the sourcing and ordering of company equipment, furniture, plus all IT and telecoms equipment
- Monitor and manage suppliers, check performance and review agreements where necessary
- Coordinating any refurbishment projects to generate adequate space for company growth plans
- Review seating plans with Line Managers and assist with any necessary moves
- Working with Executive Team to manage office space requirements and initiate process of securing new space in good time

Office Administration/Reception:
- Answering and directing incoming calls plus fielding enquiries where possible
- Meeting and greeting guests, providing tea and coffee and making sure meeting rooms are presentable at the start and end of each meeting
- Coordinating internal meetings and room bookings (via Outlook) for the whole company
- Receiving and distributing all post, deliveries and documents
- Ensuring all necessary equipment is available for meetings
- Management of purchasing budget
- Management of office and kitchen supplies
- Management of mobiles and printers
- Liaise with building management, IT provider and external suppliers to organise repairs and maintenance (keeping a record of details and cost)
- Organisation of all national travel and hotel bookings
- General administrative and secretarial support to senior staff
- Keeping office clean and tidy

- Administration of starters and leavers process
- Liaising with Directors and Senior Management to produce offers of employment
- Creating comprehensive records for all employees
- Maintaining employee register, training record, phone and email list
- Maintaining accurate records of departmental structures
- Issuing and filing documentation for end of probation, appraisals and contracts
- Inputting and management of PeopleHR holiday management system
- Supplying factual references for past employees

It is a general all-encompassing office support role - covering Executive Assistance to the Exec team through diary management and ad hoc projects, office management to ensure smooth day to day running, some reception work, meeting and greeting guests, working the switchboard and helping to run office events. The role will include HR administration so having been exposed to that in the past is an advantage. This really is an interesting 'all-rounder' role and one that will keep you busy.

Hours: 8.30am - 5pm

Benefits: Discretionary bonus, AXA Healthcare, Cycle to Work scheme, Dress Down Fridays, Regular Team Nights Out, 25 days holiday (increases with service)

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