Legal Secretary

Page Personnel
Berkshire, UK
12 Oct 2019
14 Oct 2019
Contract Type
Full Time
Our client is looking for a Legal Secretary to provide administrative support some of the Partners but specifically the Commercial Property team and Partner.

Client Details

Our client is one of the UK's leading Law firms with offices all across the South of England and in Wales. They work with all types of clients, ranging from Commercial Business, Not-for-Profit, Government Agencies and Private Individuals.


The role:

* Support Commercial Property solicitors in important client and matter inception procedures, to include conflict and money laundering checks

* Support solicitors on typing agreements and documents of varying length, by way of dictation and copy typing, accuracy is important

* Organising conference calls and sharing call details with attendees

* Assist fee earners in the management of their diaries, including client facing and business development commitments and the scheduling of meetings

* Make hotel and travel arrangements for fee earners, including making the necessary bookings

* Support the team in important file audit processes through diarising file audits and maintaining support paperwork and follow up actions

* Maintain client contacts in the solicitor's databases, and their linkage with the firm's database

* Support on the billing and credit control process, often forming links with your counterpart within the client, and following client payment processes, as well as firm billing processes

* Take an active part in regular and ad hoc meetings regarding workloads, projects etc and to receive, promote and discuss issues and new ideas

* Photocopy, small volumes to accompany correspondence and where necessary high priority documents regardless of size

* Filing physical and electronic correspondence for solicitors

* Carrying out Land Registry searches and uploading Land Registry documents and plans

* Organise and meet and greet early morning events/breakfast meetings

* Process expenses for fee earners


The Successful Applicant

The Person Specification

Strong sense of confidentiality
Conscientious and self-motivated, with a positive attitude to work
Previous Experience with Commercial property needed
Good planning and organisation skills
Accuracy and good attention to detail
Good communication skills - professional and courteous manner with clients and colleagues
Good team working skills
Good time and project management skills
Educated to GCSE level (or equivalent) - must have minimum Grade C for Maths and English
Able to attend work on a daily basis, and flexible with regard to working additional hours when necessary
Smart appearance
Excellent IT skills and ability to use office equipment and technology
Office Administration experience

Job Offer

A salary paying up to £28,000 and other additional benefits

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