Finance & Admin Executive

Recruiter
Abacus Professional Recruitment
Location
Belfast, UK
Salary
Competitive
Posted
18 Sep 2019
Closes
23 Sep 2019
Ref
1267724151
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
The Company

ATG has created a new and important role and seeks to hire a Finance & Admin Executive to help shape and contribute to our new company vision and growth plan. As our Finance & Admin Executive, you will play a key role to support our finance function and offer a variety of support to operational priorities.

Job Description

Key Duties - Overview

Finance Support

The key focus is to offer support to various but critical financial administration tasks:
  • General ledger records - accounts payable and accounts receivable
  • Maintaining bookkeeping records including provisions for accruals, prepayments and associate journal entries
  • Performance of credit control procedures
  • Administration aspects of the payroll function including, payments, PAYE, pension submissions and salary journals
  • Cash management and bank management including lodgements, reconciliations, analysis and processing of credit cards, staff expenses and petty cash management
  • Managing Forex transactions
  • Preparation of VAT returns and EC Sales Lists
  • Completion of government surveys and statutory reporting
  • Assistance in the preparation of detailed budgets, forecasts and associated analysis
  • Assistance with the preparation of internal management reports.

Admin Support
  • Oversee office facilities including technology networks, telecommunications and hardware/software, stationary, insurance and health & safety
  • Effectively manage supplier relationships and contracts
  • Work with ATG directors to improve internal workflows, processes and procedures and ensure internal functions collaborate effectively
  • Manage quality and compliance tasks (e.g. customer feedback, GDPR, database admin)
  • Offer admin support for external opportunities e.g. funding, business awards, commercial tenders & proposals.
  • To provide admin support with the HR function including personnel files (via HR software), induction, onboarding, TNA, probation / quarterly reviews, employment contracts
  • Contribute to attraction and development of a highly talented team by supporting activities such as recruitment and selection and talent scouting
  • Provide admin support and checklist ongoing learning and development activities
  • Work with 3rd party HR specialists to oversee personnel tasks including HR policies and guidelines.

Corporate Support
  • Support ATG directors to track all strategic and operational plans
  • Coordinate and participate in all business planning activities
  • Coordinate ATG director meetings and track goals, notes and actions
  • To perform any other duties as requested by management to meet company need.

Person Specification

Please submit your CV and clearly demonstrate how you meet the following criteria:

Essential Criteria
  • At least three years' experience providing finance support including purchase ledger, sales ledger, payroll and credit control. A good understanding of accounting techniques and experience of using a computerised accounting system (e.g. Sage, QuickBooks, Xero, etc); Plus, at least one years' experience providing relevant office administration support (as outlined in the job description).
  • A Qualifications Credit Framework Level 5 i.e. HND or Foundation Degree or above. This must significantly relate to either finance or accounting.
  • Excellent organization and time management skills, Impressive communication abilities (including report writing), Ability to manage multiple projects effectively, deliver on-time and within budget, Ability to work as part of a team.
  • You must be eligible to live and work in the UK.

Desirable Criteria
  • Over five years relevant Finance and Admin experience (as outlined in the essential criteria) is beneficial.
  • Fully completed (or in the process of completing) a relevant industry qualification related to either: - Sage payroll certification, MS Excel certification, Human Resources or Office Management. It is highly advantageous if you are studying or completed Accounting Technician qualifications.
  • Analytical skills and ability to analyze and interpret data.
  • A full driving license is desirable. A company pool car is available.

*ATG is committed to supporting all staff with external courses and study support. This may include fully subsidized course fees, exam fees, course books and 1 week of paid study leave.

Next Steps:

Please submit your application or speak to a specialist consultant in Abacus on 02890313157 for a confidential career discussion. Did you know? Abacus is NI's only Highly Rated Recruiter with 4.5 Stars for customer satisfaction (Independent review site Feefo).

If you think you have the right skills to join our team, then get in touch. If you know someone returning/re-locating to NI then www.belfastforlife.com holds the information on quality of life, cost of living etc.

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