Finance & Admin Executive

Abacus Professional Recruitment
Belfast, UK
18 Sep 2019
23 Sep 2019
Contract Type
Full Time
The Company

ATG has created a new and important role and seeks to hire a Finance & Admin Executive to help shape and contribute to our new company vision and growth plan. As our Finance & Admin Executive, you will play a key role to support our finance function and offer a variety of support to operational priorities.

Job Description

Key Duties - Overview

Finance Support

The key focus is to offer support to various but critical financial administration tasks:
  • General ledger records - accounts payable and accounts receivable
  • Maintaining bookkeeping records including provisions for accruals, prepayments and associate journal entries
  • Performance of credit control procedures
  • Administration aspects of the payroll function including, payments, PAYE, pension submissions and salary journals
  • Cash management and bank management including lodgements, reconciliations, analysis and processing of credit cards, staff expenses and petty cash management
  • Managing Forex transactions
  • Preparation of VAT returns and EC Sales Lists
  • Completion of government surveys and statutory reporting
  • Assistance in the preparation of detailed budgets, forecasts and associated analysis
  • Assistance with the preparation of internal management reports.

Admin Support
  • Oversee office facilities including technology networks, telecommunications and hardware/software, stationary, insurance and health & safety
  • Effectively manage supplier relationships and contracts
  • Work with ATG directors to improve internal workflows, processes and procedures and ensure internal functions collaborate effectively
  • Manage quality and compliance tasks (e.g. customer feedback, GDPR, database admin)
  • Offer admin support for external opportunities e.g. funding, business awards, commercial tenders & proposals.
  • To provide admin support with the HR function including personnel files (via HR software), induction, onboarding, TNA, probation / quarterly reviews, employment contracts
  • Contribute to attraction and development of a highly talented team by supporting activities such as recruitment and selection and talent scouting
  • Provide admin support and checklist ongoing learning and development activities
  • Work with 3rd party HR specialists to oversee personnel tasks including HR policies and guidelines.

Corporate Support
  • Support ATG directors to track all strategic and operational plans
  • Coordinate and participate in all business planning activities
  • Coordinate ATG director meetings and track goals, notes and actions
  • To perform any other duties as requested by management to meet company need.

Person Specification

Please submit your CV and clearly demonstrate how you meet the following criteria:

Essential Criteria
  • At least three years' experience providing finance support including purchase ledger, sales ledger, payroll and credit control. A good understanding of accounting techniques and experience of using a computerised accounting system (e.g. Sage, QuickBooks, Xero, etc); Plus, at least one years' experience providing relevant office administration support (as outlined in the job description).
  • A Qualifications Credit Framework Level 5 i.e. HND or Foundation Degree or above. This must significantly relate to either finance or accounting.
  • Excellent organization and time management skills, Impressive communication abilities (including report writing), Ability to manage multiple projects effectively, deliver on-time and within budget, Ability to work as part of a team.
  • You must be eligible to live and work in the UK.

Desirable Criteria
  • Over five years relevant Finance and Admin experience (as outlined in the essential criteria) is beneficial.
  • Fully completed (or in the process of completing) a relevant industry qualification related to either: - Sage payroll certification, MS Excel certification, Human Resources or Office Management. It is highly advantageous if you are studying or completed Accounting Technician qualifications.
  • Analytical skills and ability to analyze and interpret data.
  • A full driving license is desirable. A company pool car is available.

*ATG is committed to supporting all staff with external courses and study support. This may include fully subsidized course fees, exam fees, course books and 1 week of paid study leave.

Next Steps:

Please submit your application or speak to a specialist consultant in Abacus on 02890313157 for a confidential career discussion. Did you know? Abacus is NI's only Highly Rated Recruiter with 4.5 Stars for customer satisfaction (Independent review site Feefo).

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