Accounts Assistant

Recruiter
Marc Daniels
Location
High Wycombe, UK
Salary
Competitive
Posted
18 Sep 2019
Closes
02 Oct 2019
Ref
1267262678
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
A fantastic opportunity has arisen for an Accounts Assistant to join a growing company based in High Wycombe on a temporary part time basis. The company offers a fantastic working environment with excellent benefits. As an Accounts Assistant, you will be a key member of the team and will be responsible for the day to day running of accounts including monthly reporting and account reconciliations.

Responsibilities:
  • You will input invoices onto the COINS accounting system, matching to POs where available, and resolving queries where there is a PO / invoice mismatch.
  • You will assist in storing purchase invoices digitally in accordance with existing policy.
  • Expense claims for staff and credit card invoices are treated as purchase invoices (no POs) so they will need to be processed for a 'special' expenses purchase ledger payment run.
  • Select invoices for payment (cash requirements list) on mid-month and end-of-month supplier payment runs, ensuring that invoices held for approval by senior management are encouraged to be processed.
  • Once cash requirements list has been approved, to process the list as payment batch and export into our banking software for payment to suppliers.
  • When batch has been processed in the banking system, to update the purchase ledger module for the payment batch, generating purchase remittances to be emailed to suppliers
  • Maintain a good working relationship with suppliers.
  • Resolve unpaid balance queries and credit balances with suppliers. This may also, on occasion, involve a supplier statement reconciliation
  • Clear out unallocated cash and unmatched invoices and credit notes where relevant, to assist in making the aged balance listing meaningful.
  • Update COINS for changes to supplier contact details. Carry out anti-fraud processes when maintaining supplier bank account details to minimise risk of fraudulent payments.
  • Generate and process Subcontractor ledger cash requirements listing to enable payment of subcontractors
  • Petty cash tin count and reconciliations
  • Assist in uploading cash book entries into COINS
  • Monthly bank reconciliations
  • Issuing sundry manual cheques and processing bank payment instructions for non-invoiced payments

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