Commercial Coordinator

Carlton Resource Solutions
Turriff, UK
05 Sep 2019
25 Sep 2019
Contract Type
Full Time
Job Title : Commercial Coordinator

Purpose of Position:

Reporting to the Technical Proposals Lead and working alongside the Commercial teams (Sales, Proposals, Contracts & Marketing). You will support new business opportunities with commercial analysis, business strategy planning, pricing models, identify/drive departmental improvements, and support tender preparation. An additional key part of the role will be to develop the product specification sheets and catalogue.

Qualification and Skills required:
  • Degree qualified in business discipline and/or relevant experience in business or similar role.
  • Technical background preferable but not necessary.
  • Demonstrates excellent commercial acumen.
  • Excellent interpersonal skills, strategic thinking and ability to work under pressure.
  • Demonstrate a level of knowledge of commercial models
  • Experience with tendering process.
  • Experience of proposals management.
  • Experience is departmental improvements for increased efficiency.
  • Excellent communication skills, both verbal and written communication skills.
  • Oil and gas industry experience.
  • Good IT skills and proficiency in Microsoft Office.
  • Excellent time management skills.
  • Good presentation skills.
  • Self-motivated, able to use own initiative.
  • Ability to work under pressure and meet deadlines.
  • Ability to work as part of a team.
  • Meticulous attention to detail.

  • At all times, demonstrates appropriate safety behaviours and maximise efforts by adopting the systems available to ensure zero accidents/incidents
  • Through clear understanding, be integral to the delivery of the HSEQ strategy
  • Through clear understanding, be integral to the delivery of the business Financial strategy
  • Through clear understanding, be integral to the delivery of the HR and company strategy
  • Comply with company's integrated Management System procedures and manage continuous improvements
  • At all times, seek to improve on the quality and output of all aspects of work
  • Information presented must be accurate and timely for frequent presentation to senior management


Job Management
  • Proactively support and participate in meetings as requested and document key points.
  • Drive the catalogue project for completion in conjunction with Marketing department. This includes sourcing of any missing information from other areas of the business for completeness.
  • Assist with the preparation of commercial and technical proposals, for example quotations, specifications, datasheets, reports etc, when required.
  • Maintain internal pricelists of sub-components for budgeting purposes
  • Link with IT for any changes to C-Sam/PowerBI reporting tools with the aim of improved efficiency of the department and visibility to management of system data.
  • Management of third-party equipment available for Sale/Rental register
  • Energy Industries Council (EIC) monitoring/reporting and providing leads to the Sales team
  • Tracking of key projects (through EIC and other information sources)
  • Generating new leads through research of unknown opportunities in each region
  • Any ad-hoc investigation for further information relating to projects
  • Regular updating of specialist equipment planner Gantt chart in Microsoft Projects
  • Ad-hoc market intelligence and research for evaluation of strategic opportunities
  • Create/maintain internal pricelists of equipment
  • Create/maintain internal pricelists for various personnel disciplines
  • Create a mobilization pricelist for various pieces of equipment to allow proposals team to accurately cost jobs
  • Proactively support proposals team in the analysis and production of the commercial proposals.
  • Proactively assist in building and accurate commercial models to support the proposal production process.
  • Proactively monitor and assess market conditions and provide recommendations for potential opportunities and improvements for company in key markets.
  • In conjunction with commercial team proactively promote company to external stakeholders and maintain good relationships.
  • Provide administrative support to the department when required.
  • Carry out work according to Departmental priorities.
  • Undertake any other duties as required.

Mentoring Development
  • Identify training needs and submit the Training Request Forms.
  • In conjunction with line manager, proactively identify training and development needs.
  • Engage and maintain a working knowledge of the business, business activities.

Department Management
  • Monitor major account and contract client activity and where there is identified potential for an increase in business.
  • Prepare and maintain relevant data/information in support of business development opportunities and the commercial tendering process.
  • Support the proposals team in the production of proposal documents and in preparation of departmental reporting.
  • Monitor major account and contract client activity.
  • Attend and participate in departmental and project meetings where applicable.

HSEQ Leadership
  • Demonstrate and encourage correct safety behaviours - leading by example;
  • Stop the Job whenever an unsafe act is witnessed;
  • Raise HSEQ reports as required;
  • Assist with close out Q pulse actions in a timely manner;
  • Liaise with Safety Representative as and when required
  • Raise OAR cards in a positive manner to encourage a safe environment for all
  • Delivery of HSEQ action plans
  • Undertake and feedback audits as required

Financial Performance
  • Proactively support all teams and colleagues with monitoring of departmental budgets, proposals and projects and work to resolve issues.
  • Actively investigate ways to reduce internal costs through increased departmental efficiency

Compliance of Management Systems
  • Check, revise and validate documentation as required.
  • Completion of departmental audits and spot checks as and when required.
  • Review and update departmental processes relevant to own role.
  • Proactively monitor commercial and contractual risk and work to mitigate and minimise potential impact on organisation.

Technical Support
  • Ensure reporting requirements fulfil statutory and company requirements
  • Provide support to wider business as necessary. Includes involvement with ad-hoc assignments.
  • Ensure electronic & hard copy documentation are stored effectively and concisely.
  • Within sphere of work anticipate and resolve any issues and provide solutions on a daily basis.
  • Ensure reporting requirements fulfil statutory and company requirements.
  • Provide support to wider business as necessary.

People Management
  • Apply HR policies & procedures where necessary
  • Get advice from HR as and when required
  • Ensure the efficient use of department resources

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