International Travel & Visa Coordinator

Recruiter
STRATEGIC RESOURCES EUROPEAN RECRUITMENT CONSULTANTS LTD
Location
Aberdeen, UK
Salary
Competitive
Posted
18 Sep 2019
Closes
25 Sep 2019
Ref
1266872829
Contract Type
Permanent
Hours
Full Time
International Travel & Visa Coordinator

Job Purpose
To ensure visa and other immigration related documentation is in place for the offshore workforce to support international mobilisation as required by the OPS operations team and the wider organisation.
Main accountabilities:
Liaise with International Travel & Visa Specialist to understand project requirements for visa / immigration
Promptly collate all the information required from systems or offshore personnel for work permits, visas and other immigration related documentation
Liaise with visa agent and forward all relevant visa documentation for visa processing
Track and monitor progress, liaising with the Personnel Logistics Co-ordinators / Leads
Provide immigration administrative support
Prepare letters of support (e.g. 2nd passport letters / LOI)
Arrange visa appointments for offshore personnel including travel in accordance with the travel policy
Schedule visa appointments for planning and payroll purposes in department systems
Ensure systems are updated with relevant passport and visa information for offshore personnel
Managing and responding to visa related queries
Provide suppliers with monthly purchase order information as required
Check and verify supplier invoices as they are received
Support the department by assisting in any additional duties as necessary

Qualifications (professional, technical, academic):
Essential:
Good Standard of Secondary education
Communication Skills

Preferred:
SVQ qualification level 3 or above
Language skills

Typical background and experience required:
Must have:
Exposure to visas and other immigration related documentation
Some understanding of relevant requirements at the various foreign embassies and consulates
Experience of working in a busy corporate environment and meeting tight deadlines
Good customer service skills
Good Interpersonal and communication skills
Excellent attention to detail and strong execution skills
Critical thinking & problem-solving skills
Ability to work well under pressure
Time & priority management
Flexibility
Effective team player

Nice to have:
Industry knowledge from working in a personnel / operations department
Ability to interpret and communicate global immigration policies and processes

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