Accounts Payable Assistant

Recruiter
Insight Professional Solutions Ltd
Location
Purfleet, UK
Salary
Competitive
Posted
18 Sep 2019
Closes
25 Sep 2019
Ref
1266872712
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
Accounts Payable Assistant (Part-Time) Up £20,000 pro rata

Thurrock

My client a global Fashion Retailer are looking for an Accounts Payable Assistant to join their busy Thurrock office.

DUTIES;
  • Manage incoming invoices and queries via Microsoft Outlook
  • Check all invoices are valid tax invoices before proceeding to scan and post.
  • Responsible for following through on all invoices with query status.
  • Responsible for their own supplier accounts
  • Liaise with internal employees to ensure invoice queries are resolved and final approved in order to be processed and paid within the agreed terms.
  • Vendor master data maintenance.
  • Investigate legal issues re non-payment and report to team leader/legal team.
  • Assist with internal and external audits.
  • Ad-hoc projects as directed by the Payable Supervisor or Head of Department.
  • Assist and provide holiday/sick cover as required.
  • Create weekly payment proposal for own suppliers and send to Payable Supervisor for review and approval.
  • Attend weekly meetings with Payable Supervisor to discuss status of supplier accounts and actions required to resolve any issues.
  • Make adjustments to the payment selection proposed where directed.
  • Liaise with suppliers when chased for payments and advise suitable clearance dates while keeping within spend budget.
  • Provide support with aged creditor analysis where directed.
  • Obtain a monthly statement in Excel format from major suppliers.
  • Reconcile the SAP ledger back to the major supplier statement.
  • Review the reconciliations with Payable Supervisor where directed.
  • Production of monthly spend forecast.
  • Reconciliation of cash payments, direct debits and Standing Orders.
  • Attend monthly meeting with AP Supervisor to review reconciliations and Aged Creditors Reports.

EXPERIENCE;
  • SAP Experience ideal.
  • Progressive experience in accounting and or finance, preferably within Accounts Payables.
  • Knowledge of reconciliations.
  • Experience with multi-currency invoicing.
  • Working experience in a clerical/administrative position.
  • Knowledge of working with suppliers in various countries an advantage.

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