Accounts Payable Assistant

Insight Professional Solutions Ltd
Purfleet, UK
18 Sep 2019
25 Sep 2019
Contract Type
Full Time
Accounts Payable Assistant (Part-Time) Up £20,000 pro rata


My client a global Fashion Retailer are looking for an Accounts Payable Assistant to join their busy Thurrock office.

  • Manage incoming invoices and queries via Microsoft Outlook
  • Check all invoices are valid tax invoices before proceeding to scan and post.
  • Responsible for following through on all invoices with query status.
  • Responsible for their own supplier accounts
  • Liaise with internal employees to ensure invoice queries are resolved and final approved in order to be processed and paid within the agreed terms.
  • Vendor master data maintenance.
  • Investigate legal issues re non-payment and report to team leader/legal team.
  • Assist with internal and external audits.
  • Ad-hoc projects as directed by the Payable Supervisor or Head of Department.
  • Assist and provide holiday/sick cover as required.
  • Create weekly payment proposal for own suppliers and send to Payable Supervisor for review and approval.
  • Attend weekly meetings with Payable Supervisor to discuss status of supplier accounts and actions required to resolve any issues.
  • Make adjustments to the payment selection proposed where directed.
  • Liaise with suppliers when chased for payments and advise suitable clearance dates while keeping within spend budget.
  • Provide support with aged creditor analysis where directed.
  • Obtain a monthly statement in Excel format from major suppliers.
  • Reconcile the SAP ledger back to the major supplier statement.
  • Review the reconciliations with Payable Supervisor where directed.
  • Production of monthly spend forecast.
  • Reconciliation of cash payments, direct debits and Standing Orders.
  • Attend monthly meeting with AP Supervisor to review reconciliations and Aged Creditors Reports.

  • SAP Experience ideal.
  • Progressive experience in accounting and or finance, preferably within Accounts Payables.
  • Knowledge of reconciliations.
  • Experience with multi-currency invoicing.
  • Working experience in a clerical/administrative position.
  • Knowledge of working with suppliers in various countries an advantage.

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