Finance Manager

Mature Accountants Ltd
Bath, UK
18 Sep 2019
26 Sep 2019
Contract Type
Full Time
Our client based in the UNESCO World Heritage city of Bath have commenced the £10m construction phase of their £20m restoration Project which has been partially funded by a £10m Heritage Lottery Fund grant. The build phase started in May 2018, is due to complete by June 2021. They are looking for a permanent Finance Manager / Management Accountant to ensure that they maintain the regular production of monthly management accounts and Project monthly cashflow forecast. You will be responsible for the accounting & financial systems and overseeing a small finance team and reporting to the Executive Director.

Management Accounts
  • To produce monthly management accounts and update the current forecast
  • To provide management information and statistics (eg Visitor Income)
  • To provide ad-hoc reports as requested.

Cash Management
  • To oversee all aspects of cash management including collection and security of cash
  • To supervise and liaise with the money counting teams (approximately 10 volunteers)
  • To reconcile bank accounts and the posting of debits and credits
  • To manage the need for transfers between accounts
  • To maintain daily cashflow records
  • To authorise BACS payments and sign cheques

Ongoing Project
  • To compile and maintain the Project cashflow statements in liaison with the Project Director
  • To compile and submit the Heritage Lottery Fund grant claims
  • To attend Project Board meetings
  • To ensure that the accounts reflect project transactions, settle project invoices and perform the necessary reconciliations

Annual Accounts
  • To assemble and process all relevant data for the annual accounts
  • To oversee the audit process and liaise with the auditors and accountants
  • To reconcile and adjust the accounts post audit
  • To provide information for the Treasurer and Finance Committee

  • To manage the structure of the accounts and the coding system
  • To manage all the data within the accounts
  • To liaise with the Executive Director and department budget holders
  • To produce draft budget and assumptions
  • To assist with formulating and implementing the budget plan

Making Tax Digital
  • Making Tax Digital is now here. We will now be required to submit VAT returns digitally via MTD-ready-software. We need to have this software installed during Quarter 3 2019 and need to be ready to start submitting our VAT returns digitally.

Statutory returns
  • To complete and submit quarterly VAT returns (including group and partial exemption calculations)
  • To prepare and file quarterly Gift Aid returns
  • To prepare and file the quarterly Parochial Fees return
  • To prepare and file the accounts and annual returns for 3 associated charities

Financial Oversight
  • To attend and inform the Finance Committee
  • To provide information to the Executive Director and Treasurer as required
  • To attend heads of department meetings, which are generally monthly
  • To manage the annual insurance review
  • Experience and knowledge of the management accountant process and experience with Sage Accounting (which is what we currently use) and ideally Quick Books;
  • Strong Excel skill set including pivot tables is essential;
  • Relevant qualifications: CIMA / ACCA;
  • Ideally experience of Charity Accounts;
  • Ideally - experience of Heritage Lottery Funded projects and submitting HLF claims;
  • Positive team attitude, open to working as part of a close-knit team but capable of working independently;
  • Excellent communication skills, both written and verbal;

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