Finance Administrator

Element Recruitment Ltd
Bristol, UK
30 Aug 2019
02 Oct 2019
Contract Type
Full Time
We are recruiting for a Bristol based business who are looking for a Finance Administrator. This role will involve delivering OTC, P2P, cash management and compliance activities for Project and Head Office companies.

There will be extensive day to day interaction with managers and other team members. You will be responsible for controlling the Pre-Billing phase of OTC process, issuing and dispatching all approved sales invoices and recharge invoices, in a timely manner, plus subsequent collection of cash and credit control reporting.

In addition the role will involve the receipt of supplier invoices for the Project companies, their matching to approved PO's, or recording and obtaining approval for payment as appropriate, the preparation of payment proposals and once approved the payment documentation leading ultimately to the payment of the suppliers.


• Collation and processing of sales quotations for all project variations.

• Raising draft sales invoices in connection with projects for approval by the Finance Manager responsible and producing and dispatching final invoices.

• Raising sales invoices in connection with intercompany recharge processes.

• Liaison with managers to ensure that all parties are aware of the status of orders, quotes and sales invoices.

• Performing the credit control function for Project and Head Office companies as appropriate.

• Maintaining customer master data and providing customer statements and other reporting as required.

• Liaison with managers and budget holders regarding purchase order commitments.

• Raising purchase orders and reporting commitments on a weekly basis to Transaction Services Manager.

• Processing supplier invoices for Project and Head Office companies and obtaining approval for their payment.

• Preparing payment proposals for authorisation by the appropriate Finance Managers and obtaining authorisation for payment of suppliers.

• Maintaining supplier master data and providing supplier statement reconciliations.

• Preparing VAT returns for Project and Head Office companies.

You will need to be an organised and diligent individual who is team orientated but able to work independently, and willing to actively contribute by positively challenging existing procedures, and with a focus on delivering an excellent level of service to both internal and external contacts.

Skills needed:

• SAP experience in OTC, PTP and cash and bank receipt and payment processes.

• Experience of PFI projects and the variation process.

• Understanding of the cash flow requirements of PFI projects.

You may have experience of the following: Administrator, Finance Administrator, Accountant, Qualified Accountant, Finance Manager, Finance Assistant, Accounts Assistant, Purchase Ledger, Sales Ledger, AAT, BACS, Finance Support.

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