Senior Finance Officer

South Hill Park Trust
Bracknell, UK
18 Sep 2019
22 Sep 2019
Contract Type
Full Time
Senior Finance Officer (21 hours per week - preferably over three days)

Located in a beautiful eighteenth century Mansion house and grounds, South Hill Park is a unique and highly regarded arts centre and theatre, providing a rich mix of arts performances and activities.

The Chief Executive's office consists of: Chief Executive; Office Manager; Senior Finance Officer; two Finance Officers and Administration Assistant. The finance team is responsible for the secure and productive movement of money through the organisation and the day to day operation, accuracy and integrity of the financial accounts and accounting systems. The Senior Finance officer is responsible for producing monthly accounts, undertaking variance analysis and implementing financial controls.

  • To ensure the efficient and timely execution of South Hill Park's day to day financial responsibilities in liaison with the Office Manager
  • To work with the Chief Executive on the creation of the annual budgets, monthly management accounts and cash flow;
  • To oversee all financial controls and procedures;
  • To oversee the annual audit;
  • To ensure all financial legal responsibilities are met, including but not restricted to payment of taxes, production of accounts and any requests from the national audit office.


The Senior Finance Officer will:
  • Work with the Chief Executive to prepare South Hill Park's annual budget;
  • Produce timely monthly management accounts, including notes on variances to the budget and revised quarterly forecasts;
  • Ensure monthly bank and control account reconciliations are prepared;
  • Prepare accounts for audit and produce draft accounts for the Chief Executive. Prepare annual audit pack and liaise with auditors and finalisation of accounts. Work with the auditors to achieve and deliver the required SORPs;
  • Oversee and implement necessary financial controls, ensuring this is complied with and improved;
  • Maintain timely and accurate financial records and finance systems;
  • Maintain the Fixed Asset register, accurately recording and posting journal entries;
  • Check Debtor and Creditor reports on a monthly basis;
  • Ensure all staff are kept up to date with relevant accounting practices and internal financial recording methods;
  • Maintain and reconcile unrestricted and restricted income according to donation records and company policy;
  • Prepare and input monthly journals;
  • Maintain suitable financial records;
  • Oversee the monthly payroll and workplace pension scheme and ensure correct treatment of employees/freelancers reflecting correct taxation;
  • Oversee maternity, sickness and other schemes according to company and statutory policy;
  • Prepare quarterly and annual VAT returns for HM Revenue and Customs and liaise with HMRC where necessary to ensure fulfilment of statutory responsibility;
  • Check and reconcile box office returns, reports and ticket office income including ensuring the correct treatment of VAT;
  • Update cash flow on a monthly basis and produce cash flow forecasts, aiding the Chief Executive in maximising cash resources;
  • Monitor interest rates and bank charges to best manage available resources;
  • Keep abreast of all statutory financial requirements in terms of company and charity law and provide overall financial advice to the Chief Executive and other staff;
  • Provide financial information to support grant applications, fundraising proposals and Gift Aid claims;
  • Deal with internal and external enquiries regarding financial administration and policy;
  • Undertake all activities in accordance with company policy, statutory requirements and good practice;
  • Undertake any other duties as agreed with the Office Manager as are appropriate to the post;
  • Attend occasional staff meetings, training sessions and other events, which may take place outside normal working hours.

  • On occasions, represent South Hill Park as an ambassador for the organisation at press nights, performances, meetings and events;
  • Undertake any other duties as may be reasonably requested by the Office Manager;
  • Follow and adhere to all health and safety procedures and policy.


Maintain good professional relationships with:
  • Staff, tutors, volunteers and members of the Board of South Hill Park;
  • Bracknell Forest Borough registrars and the caterers who operate within the Mansion
  • The officers and members of Bracknell Forest Borough Council, Bracknell Town Council and Parish Councils;
  • Relevant arts organisations, associations and professional bodies;
  • All other individuals and organisations with whom South Hill Park seeks to work.



  • AAT-level qualification;
  • At least three years finance experience.

  • Relevant finance qualification eg ACA, CIMA etc.

Skills and Knowledge:

  • Proven track record as a successful finance professional, with demonstrable experience of budgets, management accounts, charities SORP, VAT accounting, cashflow and year end accounts;
  • Demonstrable skills in risk analysis and forecasting;
  • Exceptional organisational and administrative skills;
  • Computer literate (Microsoft Office: word, excel, outlook) and Access Dimensions (or similar);
  • Excellent attention to detail.

  • Managerial experience;
  • Providing financial advice to senior managers;
  • Development or implementation of finance systems;
  • Working knowledge of statutory payroll;
  • Knowledge of Access Dimensions;
  • Working knowledge of box office systems;
  • Knowledge of theatre budgets and operations.

Personal Qualities:

  • Disciplined and self-motivated;
  • Strong communication skills, with the ability to identify and deliver innovative and effective ways of communicating financial information;
  • Proactive, professional, diplomatic and enthusiastic approach;
  • Results driven;
  • Accuracy and attention to detail;
  • Team player - works well with others;
  • Calm under pressure;
  • Willingness to 'muck in'.

  • Interest in the visual and performing arts;
  • A clean driving licence and own car.

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