Purchase Ledger Manager

Watford, UK
16 Sep 2019
22 Sep 2019
Contract Type
Full Time
About us

Medivet Partnership LLP is the largest independent veterinary clinic operator in the vet market offering the highest standard of veterinary care - 24 hours a day, 365 days a year.

In recent years it has expanded rapidly through organic growth and acquisition and now operates more than 300 practices - with turnover increasing by more than 35% this year and expected to grow by a similar amount in the coming year. The business employs over 3,000 people.

The group is investing heavily in its veterinary surgeries and its support centre and this has included a new Finance system which has recently been implemented to significantly improve financial control and reporting.

The role

We are seeking a Purchase Ledger Manager to join our busy Finance department based in Watford.

This role manages a team and six Purchase Ledger staff, working closely with all departments including our Management Accounts and the FP&A team.

This will be a broad and varied role in an exciting and rapidly growing business. There will an opportunity for an exceptional candidate to gain valuable and varied finance exposure and experience within a fast-paced environment.

Key accountabilities
  • Overseeing the accurate and timely inputting of invoices into the AP system on Sage
  • Provide purchase orders to practices and support centre departments
  • Assist with the processing, corrections and intercompany journals
  • Provide weekly analytics on Trade Creditors status
  • Produce and management the weekly payments runs
  • Assist in the implementation of the Sage PO system and OCR facility
  • Liaising with key stakeholders of the business. Working closely with the management accounts teams to improve and enhance the accuracy of postings. Building supplier relationships.
  • Support team with checking, coding, processing and scanning all supplier invoices, identifying and resolving all supplier account discrepancies
  • Distribute invoices for authorisation
  • Process weekly and monthly supplier payments via HEX, BACS, CHAPPS and Cheque
  • Reconciliation of quarterly supplier statements and at year end
  • Maintain aged creditors every month
  • Reporting to the Deputy Head of Finance for the purchase ledger close so month end can be carried out, including copy invoices for accruals, prepayments, intercompany and fixed assets
  • Process credit card statements
  • Provide purchase orders to practices and support centre departments
  • Review all outstanding purchase orders at month end and clear where necessary
  • Process, correction and intercompany journals
  • Assess existing processes and suggest improvements where relevant
  • Assist with the distribution of invoices for authorisation and maintenance of aged creditors every month
  • Assist with the reporting to the finance management for the purchase ledger close so month end can be carried out, including copy invoices for accruals, prepayments, intercompany and fixed assets

Skills and experience
  • Min 5 years' experience in accounts payable/purchase ledger management w/ 2+ years' supervisory experience
  • Strong MS Excel
  • Excellent communication and presentation skills
  • Attention to detail
  • Ability to work well under pressure
  • Friendly and positive attitude
  • Prior knowledge of and experience in working in Purchase Ledger (within the finance team of a multi-site business, ideally in a high growth environment).
  • Proven ability to be a strong team player, and to interact and communicate effectively with colleagues at all levels, in multiple locations and non-finance departments.
  • Awareness of deadlines
  • Solid understanding of financial and business/accounting processes
  • Advanced knowledge of system structures and usage of applications
  • Sage Enterprise Management Experience is preferred
  • Able to prioritise, adapt to changing technology
  • Able to empathise with all people across the business, including the veterinary practitioners and other key non-financial stakeholders.
  • Ability to deliver results in a collaborative way in a fun and friendly work environment



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