Administrator

Location
Haywards Heath
Salary
Up to £21000 per annum
Posted
18 Sep 2019
Closes
16 Oct 2019
Ref
00098236
Contact
Recruitment Genius Ltd
Sector
Public Sector
Job Level
Executive
Contract Type
Permanent
Hours
Full Time
This fund operates worldwide and exists to help members and their dependants in need of support. It provides help and advice to members, former members and their families who find themselves facing hard times. It also offers support to help build and maintain members' personal well-being.

The role

Working in a small team and reporting directly to the Chief Executive Officer, the Administrator is responsible for the management of the fund's estate of 47 charitable properties, overseeing and providing office administration and provides secretarial support to the funds staff.

Key duties and responsibilities

- Manage contractors at the fund's charitable properties to arrange the necessary maintenance work of buildings, services and gardens
- Working with the CEO to ensure that legal and compliance issues for a commercial Landlord are handled effectively
- Liaise with tenants and letting agents to organize tenancy agreements and to handle problems or difficulties with the fund's charitable properties
- Provide reception service to the office with a tactful and helpful approach to both telephone calls and visitors
- Liaise with members over the telephone, discussing and dealing with the nature of the enquiry or re-directing it as appropriate
- Provide secretarial (copy-typing), clerical and administrative support to the fund office
- Compile agendas for the trustee meetings, taking minutes as appropriate
- Assist in the administration for events and workshops including the collation of course materials, packing and posting

What are they looking for?

The successful candidate will possess excellent secretarial skills, including the ability to create agendas and produce minutes. Applicants should possess advanced knowledge of the Microsoft Office packages. Knowledge of Office 365 and SharePoint would also be highly desirable. The candidate will have excellent oral and written communication skills, particularly when dealing with matters of a sensitive nature, will be proactive with a "can do" attitude and able to prioritise and work to deadlines.

As you will be working within a small team, you must be a team player and have a willingness to help out when needed.

Benefits include:

- 25 days annual leave
- Up to eight per cent of salary contributed to a personal pension scheme
- 24-hour employee support line
- Death in service benefit equivalent to one year's salary
- Interest free season ticket loan
- Cycle to work scheme
- Big Gym membership savings with the Gymflex scheme
- Annual £100 allowance to spend on your well-being

Please note that applicants should submit a cover letter within the same document as their CV

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