Legal secretary - Corporate

Recruiter
TLT
Location
Bristol, UK
Salary
Competitive
Posted
15 Sep 2019
Closes
19 Sep 2019
Ref
1243992434
Sector
Legal
Contract Type
Permanent
Hours
Full Time
Job Introduction An exciting opportunity for a Legal Secretary to join our Corporate team in our busy Bristol office. TLT LLP's Corporate team is a national practice which has grown rapidly to be one of the largest corporate practices in the South West and Wales and now operates nationally out of the firm's offices in London, Manchester, Glasgow and Belfast as well as the head office in Bristol. As a Legal Secretary, you will be reporting to one of the eight Partners in the Team, supporting a number of fee earners in that office and also across the team and prioritising workload and managing time accordingly. In return we will invest in you. We want you to be successful. You will develop your technical and commercial skills through bespoke knowhow and development programmes ensuring you exceed all expectations. We have a flat hierarchy and you will be a highly valued member of the team and firm and we will ensure your hard work is recognised. Role Responsibility Once you are in the role of Legal Secretary, you will deliver the following: * Assisting the Partner to whom you report on a daily basis, including calendar, meeting, call and email management and travel management, internally and with clients, as well as general admin support. * Providing daily admin and document support to other allocated members of the team as part of the team secretarial allocation. All secretaries work collaboratively to provide mutual support, in addition to the allocation of designated fee earners. * Creating/amending complex agreements and documents for corporate transactions (some being in excess of 100 pages), often to a tight timescale and including manuscript and locally saved comments from a number of fee earners. * Ability to housestyle non-TLT documents as well as formatting documents. * Creating PowerPoint presentations and ability to merge a number of slides from different fee earners into one presentation document. * Creating/amending Excel spreadsheets, which includes inputting financial information, formulas, bank details and updating monthly matter reports for specific clients. * Filing, electronic filing and general admin duties such as copy typing, audio typing, photocopying and scanning. * Supporting other team members in Corporate on a daily basis and also the wider Commercial Services Group (CSG) as and when required. * Managing several fee earners calendars, appointments and making arrangements for meetings, including liaising with procurement team to make travel and accommodation arrangements, booking meeting rooms, parking and co-ordinating and communicating meeting details with clients and fee earners. * Dealing with clients by phone, taking detailed messages, directing calls to others and managing general calls. You will be required to pick up any ringing phones within the team and provide phone cover on a rotation basis during lunch hours. * Assisting with management of inbox emails i.e. redirecting as appropriate during absences, saving and e-filing within software package. * Updating and maintaining contact information for clients on Interaction CRM software. * Updating Critical Dates Diary on a rotation basis, Statutory Books Register and Deeds Index. * Ability to deal with large quantities of invoices each month end from a number of fee earners, including complicated invoicing where a large number of fee earners have worked on a matter from across the firm, involving the ability to split time and apportion time specifically to each fee earner, carrying forward some time and writing off time. A strong knowledge of SOS Connect billing is essential, as are strong numeracy skills. * Frequent use of SOS Connect is also required to produce and re-format billed time, unbilled time and ledger breakdowns, third party invoices, crediting and reissuing invoices as instructions change and arrange high value transfers by TT and BACS from client account to clients, often preparing Excel spreadsheets to calculate proceeds payable to multiple parties. * Ability to reconcile expenses. * Ability to prepare transaction and data room bibles and transfer to CDs. * From time to time, you may be required to set up data rooms, upload documents and prepare indexes as well as prepare first draft ancillary documents, post completion documents or correspondence under instruction from the relevant fee earner to include standard letters to client, third parties and agents and first draft engagement letters. * From time to time, you may be required to update statutory books and complete Companies House filings post completion under instruction from the relevant fee earner. * Support the Secretarial Team Leader during secretarial absence. * Given the nature of transactions an individual who is prepared to be flexible in their hours and travel arrangements by occasionally working late would be preferred. The Ideal Candidate Our employees are talented people, distinguished by technical excellence, with a willingness to embrace tea

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