Accounts Assistant (Maternity Cover)

PD&MS Group
Aberdeen, UK
06 Sep 2019
21 Sep 2019
Contract Type
Full Time
Role Summary

Accurate and efficient data entry to Purchase Ledger, adhere to relevant accounting controls and procedures, assist in maintaining good supplier relationships, production and reporting of Purchase Ledger information as required.

Work Environment
  • Office based, sitting, computer use


  • Receive, check, process and pay all Contractors invoices and expenses
  • Receive, check, process and pay all 3rd party invoices
  • Receive, check, process and pay all employee expense claims
  • Maintain Contractor spreadsheets and update relevant logs and accounting records
  • Maintain Purchase Ledger Log and ensure that it is up to date and correct at close of business each day
  • Ensure all invoices are correctly authorised before payment
  • Maintain audit trails - scan, photocopy, file and archive as required
  • Investigate and resolve Debit balances on Vendor accounts
  • Assist with self-billing routines as required
  • Manage and resolve external supplier queries
  • Ensure relevant Vendor Forms are completed, authorised and filed
  • Assist with completion of credit applications for new suppliers
  • Maintain vendor records in Sage 200 and BankLine
  • Accurate and complete recording of VAT
  • VAT checks on new suppliers / contractors
  • Reconcile supplier statements
  • Generate weekly supplier payment runs
  • Management of internal invoice queries with the relevant departments to ensure efficient processing of supplier invoices and subsequent sales invoices
  • Assistance in other areas of the Finance department as and when required
  • Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
  • Adherence to the company integrated management system
  • Compliance with quality assurance, health and safety and environmental policies
  • Demonstrate and promote PD&MS QHSE principles
  • Ensure unsafe activities are challenged
  • Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
  • Demonstrate and promote PD&MS values


  • Authorised to set up payments on Bank Line

Skills & Attributes

  • Team working
  • Good attention to accuracy and quality
  • Good communication skills
  • Ability to use own initiative
  • Good organisational skills
  • Systematic approach to tasks but ability to change priorities to meet the needs of the business

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