University Accounts Receivable Assistant -Agresso

London, UK
09 Sep 2019
26 Sep 2019
Contract Type
Full Time
The post holder is responsible for: ensuring that all receipts are entered in the Accounts Receivable ledger accurately and on time to enable the budget holders to monitor their budgets; assisting with the production of invoices and credit control. The post holder will also be responsible for providing a customer-orientated service at the Finance Office counter, which includes the administration of petty cash and the receipt and banking of receipts, and to complete the data entry relevant to these tasks, whilst ensuring at all times that internal financial procedures and regulations are followed and adhered to.

Principal responsibilities

Accounts Receivable Ledger

Preparation of sundry sales invoices, ensuring that VAT is correctly coded;

Processing of CAF receipts relating to donations;

Downloading credit items from the online banking system and posting entries to the financial ledger, matching with invoices and liaising with Research Grants and Registry to identify items;

Matching of credit notes and invoices on a regular basis;

Input of journal corrections and student refunds to the Agresso Accounts Receivable system;

Liaising with the bank to identify unresolved credits received.

Debt Collection

Assisting with the collection of outstanding debts, including the preparation of appropriate letters, and telephoning debtors where appropriate.

Finance Office Counter

To provide a customer-orientated counter service during opening hours;

To ensure that all cash payments and receipts are correctly recorded and accounted for on Agresso;

The distribution of cash advances in various currencies and student short term loans;

To provide petty cash on receipt of a correctly authorised form, and posting this on Agresso as it is paid;

To reconcile the float on a daily basis, to obtain reimbursement, and ensuring that adequate funds are available;

To provide change for the refectory on request;

To maintain and reconcile the daily banking log;

The processing of credit and debit card receipts including the entering onto the ledgers.


Identifying miscellaneous receipts on the bank statements and entering them onto the General Ledger;

Investigating and allocating items held in the suspense accounts;

Providing cover for the Assistant Accountant (AR) where appropriate;

Updating foreign exchange rates on the General Ledger;

Any other appropriate duties as delegated by the Assistant Financial Accountant or Revenue Accountant.

Person Specification

  • Experience of working in an Accounts Receivables Team in a medium or large organisation;
  • Extensive experience of using computers at work including the use of spreadsheets;
  • Educated to A-level standard or equivalent.;
  • Experience of handling cash and providing a cashier service;
  • Ability to work to a high degree of accuracy with speed and efficiency;
  • Evidence of a commitment to providing a high level of "customer service";
  • Ability to prioritise tasks and meet deadlines;
  • Basic understanding of double-entry bookkeeping.

  • Experience of using Agresso Financials;
  • Previous experience of accounts receivable work within a University or Higher Education environment;
  • Knowledge of Excel to advanced level;
  • AAT (Association of Accounting Technicians) qualification or equivalent;
  • Experience of working in a multi currency environment.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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