MIS Data & Funding Compliance Manager

Recruiter
Pearson
Location
Wytham, UK
Salary
Competitive
Posted
13 Sep 2019
Closes
19 Sep 2019
Ref
1261866580
Sector
Education
Contract Type
Permanent
Hours
Full Time
Job Description - MIS Data & Funding Compliance Manager (1911471)Job Description MIS Data & Funding Compliance Manager - (1911471)Description At Pearson, we're committed to a world that's always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it's one child in our own backyard or an education community across the globe.
We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology - and each other to surpass these boundaries - we create seeds of learning that become the catalyst for the world's innovations, personal and global, large and small.Job Title: MIS Data & Funding Compliance ManagerLocation: OxfordReports To: Reports to Job Holder: Head of ApprenticeshipsTerms: Full time About UsFounded initially in 1958 by Sir Joseph Pope,
Professor of Mechanical Engineering at Nottingham University, TQ Education and
Training Limited (PearsonTQ) is a leading education and training provider in
the UK, designing, developing and delivering training solutions for public and
private sector clients.As part of the international arm of Pearson,
the globe's largest learning company, Pearson is known in over 70 countries
worldwide and employs over 48,000 people. Pearson has an unrivalled
international track record in schools, higher education, English language
teaching, vocational qualification and skills training, Assessment and school
improvement, supporting our ambitions to improve lifelong learning on a global
scale.TQ's complete training offer touches upon a broad range of vocational
education and training capabilities. We deliver industry leading training to all
businesses and industries large or small and have key competencies in Technical
& vocational Training, Leadership and Development Training, Training Centre
Management and Further Education.TQ are proud of our people. We recruit only
the most skilled, knowledgeable and qualified trainers and staff, who are
selected in accordance with the project, their industry experience and a strict
quality assurance process. Team working is a way of life at TQ; we work
together as a team to ensure we provide nothing short of excellence for our
customers.As part of Pearson the World's largest
learning company together we are passionate about our goal to help others reach
their full potential through learning and education.People who share in our success demonstrate a
high degree of personal initiative, with the capability to commit to our
targets and take ownership of their work. TQ employees are motivated by change,
excited about possibility, and true to our culture of bravery, decency, and
imagination.PurposeIt is the responsibility of the
MIS Apprenticeship Data Funding and Compliance Manager to manage the mitigation
of data and compliance risk and monitor effective and efficient use of data and
compliance systems in relation to the contractual Apprenticeship funding
requirements of all external bodies.ContextThe MIS Apprenticeship Data Funding and
Compliance Manager is a new operational resource within Pearson TQ introduced
to support the MIS Apprenticeship data and funding compliance for the Pearson
TQ Apprenticeship provision.Primary Objective:

To ensure the
mitigation of data and compliance risk in relation to the contractual
Apprenticeship funding requirements of all external bodies. This relates
principally to ESFA funded contracts and also the identification and escalation
of other potential risks across the organisation in relation to other funded
provision. Monitor efficiently the use
of the data and compliance systems to ensure accurate and timely reporting in
accordance with internal and external stakeholder requirements. Produce management
reporting of contract performance in relation to:○
Revenue○
Volume○
Achievement
rates (QAR), inc Timely Success rates○
At
Risk○
Performance
of subcontractors○
Withdrawals○
Breaks
in Learning

Manage the
staff associated with Apprenticeship and any other funding and some other
financial matters across the Pearson TQ contracts.

Manage the
procurement and maintenance of MIS related IT systems and ensure compliance
with customer, stakeholder and Pearson plc IT and IT security requirements.RESPONSIBILITIES:

Implementation
and management of the risk mitigation process - in relation to external funding
bodies and also internal business requirements.

Management of
the data and compliance ensuring effectiveness and efficiency is maintained whilst also meeting internal
and external stakeholder needs, whether government funded or levy.

Monitor all
funding contracts performance against profile volumes and finances and identify
any over or under performance.

Ensure that
records are compliant and on the ILR without unnecessary delay so that income
is maximised and timely and operations colleagues have robust valid and
reliable data to manage provision.

Ensure that
the MIS is maintained with key contract and set up information and updated
where necessary when changes to contracts or funding regulations occur.

Support the
company growth in funded contracts by liaising with business heads and
supporting tender/ growth case submissions.

To
ensure you have and maintain a comprehensive understanding of the Funding
Methodology, ILR Specification and ILR Validation Rules.

Contract
compliance of subcontractors, managing the ESFA contract declarations and
monitoring contract values, indicating over and under performance against
profile and contract values.


Ensure
monthly uploads are conducted on the ESFA direct and levy contracts in a timely
manner and in accordance with the ESFA ILR specification timeframes.

Be
responsible for the preparation of all external funding returns and claims,
running ILR exports and distributing rule violations and warnings to the
operational support teams for clearing

For
audit preparation and compliance, being the key
contact with all funding agencies and representing Pearson TQat the audits.
Reporting back results of audits and supporting action planning to improve
process and delivery in line with requirements.

Oversee the
management and monitoring of the PDSAT application, error and rule violation
reports on a fortnightly basis, highlighting areas of funding risk to
stakeholders.

Manage and
maintain an effective corrective action risk register and ensure all
outstanding funding errors are cleared within a 4 week period.

Monitor all
funding documentation ensuring they meet the relevant funding rules and support
the delivery team with guidance to complete documentation right "first time".

Monitor
current funding guidance and distribute to all relevant parties to ensure
quality and delivery understand funding requirements.Advise other managers and
the wider organisation in current funding developments and rule changes and
implications.

Report to
Heads of Departments contract performance and any outstanding funding risks.

Monitor the
data analysis requirements to produce factual reports with regards to trends
whether positive or negative.

Contribute to
the company's self assessment report for your department.

Contribute to
the company's QIP for your department ensuring all actions are meet and
providing IMPACT evidence to demonstrate continuous improvement.

Support
promotion of a right first time culture
within the business and seek to improve collaborative working between
departments.

Develop and
manage excellent professional relationships with key stakeholders .i.e
ESFA, Employers and other customers.

Maintain
positive working relationships with your Line Manager, colleagues, peers and
customer/s and other stakeholders.

Maintain
and manage relationships with Pearson IT services for all parts of the
Apprenticeships contracts on behalf of the Head of Apprenticeships.

Manage
a team of staff, across several sites and locations, that process and
administer MIS data linked to Apprenticeships.

Manage
the team of staff in accordance with all Pearson and Pearson TQ protocols and
requirements for safer recruitment, staff and team development, appraisal, pay
and reward and all other HR matters (with support from line managers and BPHR
advisors).Army Apprenticeship Programme contracts:

Be
responsible for the contract compliance of the Army Apprenticeship provision
across military sub-contracts, ensuring that all delivery meets the
requirements of the contracts and ESFA rules.
Ensure that the administration of the contract is undertaken
efficiently, effectively and in a timely manner, including but not exclusive
to:o
Managing the
processes relating to enrolments, induction, initial assessment and tracking
Apprentice progress.o
Managing the
Awarding Body registration and certification processes, adhering to strict
timelines where necessary.o
Ensuring that
Apprenticeship starts (including inductions and initial assessments),
achievements and leaver administration and paperwork are processed in a timely
manner and accurate records are maintained.o
To be
responsible for the integrity and security of the Maytas MIS system and related
Learner paper files. Ensuring that the systems and files are updated as
required and in a timely manner.

Manage
the company requirements, responsibilities and participation in internal and
external audits.

Complete visits
to other sites and locations when required or as directed by management,
including overnight stays when required.

Attend and
run team meetings as required.

Maintain
positive and productive relationships with all stakeholders.

Represent the
Head of Apprenticeships and the Company as required at all meetings and events
and deputise in her absence.

Responsibility
for the welfare of any staff under your control by following all relevant
Health & Safety, Safeguarding, Equality, Anti-Bribery and Corruption, Prevention
of Harassment and Bullying and all other PTQ, Pearson plc and appropriate
client policies and procedures.General Duties

To be
responsible for your own welfare by following the Health, Safety and
Environmental Policy and other related policies such as Equality, Diversity and
Inclusion; Anti-Bribery and Corruption, Prevention of Harassment; Public
Disclosure "Whistle-blowing" and Data Protection etc.

Execute the
responsibilities of your role according to standards, as set out in the Code of
Conduct and staff handbook.

Take
responsibility for personal CPD and lifelong learning.

To maintain a
professional image and enhance the company's reputation for quality and
service.

To
undertake/perform other duties associated with this role, by agreement. Pearson is an equal opportunities employer. We do not discriminate against employees or job applicants and select the best person for each job based on relevant skills and experience. We are also committed to building an accurate picture of the make-up of the workforce and encouraging equality and diversity. The information you provide will stay confidential, and be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process. Qualifications PERSON SPECIFICATION:

Key Skills/Experience


Educated to
level 5 or above in subjects with high data content or willing to work towards
L5


Level 5
Management qualification, or willing to work towards


GCSE English
and Maths (A*-C) or equivalent


Significant
experience in a data management within the Apprenticeship sector


Proven track
record of managing publicly funded contracts including Apprenticeships, levy
and non levy provision.


In depth and
current knowledge of ESFA funding methodology/compliance and ILR Specification


In depth and
current knowledge of data and compliance requirements within public funding
programmes including ESFA and TAS/ and DAS.


Experience of
running and cleansing the ILR


Current
knowledge of managing an effective data and compliance system and processes


Awareness and
understanding of e-portfolio assessment systems


Proven and
effective people management and development ability


The ability
to recognise and implement system efficiencies.


A can do,
proactive attitude with a demonstrated ability to foster this in others.


Knowledge of
apprenticeship frameworks and awareness of new Apprenticeship standards


Ability to
promote learning and opportunity for all

Communication Skills


Ability to
communicate effectively at all levels, both orally and in writing, including
sensitive/difficult information.


Ability to
deliver briefings to internal and external audiences.


Excellent
organisational, interpersonal/communication skills and the ability to influence


People
motivation skills


Negotiation
skills


Consultative
approach


Interpretation
skills

Team Player


Demonstrates
a willingness to openly communicate with varied levels of authority


The ability
to understand and act upon the requirements of different business units


Flexible
Attitude to work - able to travel nationally including occasional overnight stay if required


Self
Motivated

Administrative Skills


Ability to
manage own workload, to manage tight deadlines and conflicting priorities to
deliver, to challenging deadlines with minimal supervision


Proficient in
standard computer software such as Word, Power Point, Internet, e-mail


Proficient in
funding data systems


Ability to
use own initiative


Ability to
analyse and interpret complex and conflicting information to make sound
judgements and recommendation, and recognise growth opportunities


Ability to
produce management reports

Other


Full, current
driving licence


Car owner,
with a willingness to use on Pearson TQ business as required (mileage allowance
payable) Primary Location: GB-GB-OxfordOther Locations: GB-GB-OxfordWork Locations: GB-Oxford-Jordan Hill Halley Court Jordan Hill Oxford OX2 8EJJob: General Business OperationsOrganization: CoreEmployee Status: Regular EmployeeJob Type: StandardJob Level: Individual ContributorShift: Day JobTravel: Yes, 25 % of the TimeJob Posting: Sep 11, 2019Job Unposting: Oct 9, 2019Schedule: Full-time Regular

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