Accounts Assistant

Recruiter
Clearline Recruitment Ltd
Location
Brighton, UK
Salary
Competitive
Posted
10 Sep 2019
Closes
22 Sep 2019
Ref
1231901131
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
Job Title: Accounts Assistant

Location: Brighton

Salary: £20k

6 month fixed term contract

Our client is looking to recruit an Accounts Assistant working across purchase and sales ledger.

Responsibilities

SUPPLIER INVOICES/CREDIT NOTES
  • Sort incoming post into the department relevant to purchase ledger. Stamp, code and post onto system all invoices and credit notes.
  • All product invoices are to be matched against goods received system and passed for payment if agreed.
  • Forward any price-queried invoices to the buying department for checking and to rectify as necessary, and any quantity queries to the relevant branch for checking.
  • All service invoices to be put on hold on system and referred to relevant persons for authorisation.
  • Remove off hold all logged and queried service invoices once authorised, and pass on system for payment.
  • Process all resolved invoices from branches/buying and pass for payment.

PAYMENT TO SUPPLIERS
  • Prepare a due for payment report in readiness for payments to be made on approx. the 10th and 25th of each month.
  • Collate all invoices on aforesaid report and pass to Finance Manager for review.
  • Once Finance Manager has approved, payments are made in compliance with procedures relating to BACS payments
  • To ensure that when a payment is made to supplier, including standing orders and direct debits, that the payment is allocated as per the supplier and reconciled correctly.

SUPPLIER RECONCILLIATIONS
  • To carry out supplier reconciliations monthly so that each supplier providing a statement will have their account reconciled.
  • Paper and electronic statements to be filed and maintained, reconciliations to be completed by spreadsheet and made available for review by the Finance Manager.

SALES LEDGER
  • Print out daily bank statements and check for any discrepancies or unusual transactions. Telephone / email branches and resolve any problems.
  • Reconcile bank statements and card transactions to posting in the ledger (Navision).
  • Adjusting customer credit stops are required. Raising or lowed customer credit limits as directed by FC
  • Cash matching from daily reports, telephone branches if there are any discrepancies.
  • Process credit application forms, obtaining references as required, updating accounts where applicable. Email store manager advising of decision credit facilities.
  • Review and monitor aged debt report to ensure accounts are paid. Request action from branches and reps for debts more than 90 days overdue. Log evidence of action onto Navision.

Requirements
  • Experience in working within an accounts role - desirable
  • Minimum of Level 2 qualification in English and Mathematics
  • Excellent communication skills (including written, oral skills)
  • Highly effective administrative and organisational skills
  • High level of accuracy and attention to detail

For more information please contact Angela Potter at Clearline Recruitment.

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