Accounts Payable Assistant

Lantmannen Unibake UK Ltd
Kingston, UK
11 Sep 2019
21 Sep 2019
Contract Type
Full Time
Main Purpose of Role

To perform accounting and clerical tasks to ensure all AP transactions are processed accurately, quickly and efficiently.

Volume: approx 2000 invoices per month.

Dynamic environment, so accuracy and attention to detail is critical. The Accounts Payable Assistant must comply with company policies and procedures.

Key Accountabilities
  • Check, verify and process invoices via Palette and AX
  • Check the Finance Inbox daily
  • Post Direct Debit Payments and allocate correctly
  • Track and process authorised employee expense claims
  • Track and process authorised company credit card claims
  • Prepare and process electronic payments for signature
  • Reconcile AP transactions with vendor statements
  • Analyse discrepancies and unpaid invoices
  • Analyse and resolve unmatched payments
  • Run Aged Creditors reports to resolve invoices over 90 days
  • Liaise with internal departments to resolve issues
  • Liaise and build relationships with vendors
  • Maintain vendor data
  • Maintain payment files
  • Assist in month end procedures
  • Provide supporting evidence for auditors
  • Perform filing and general administrative tasks
  • Ad hoc reporting

Key Performance Measures/Indicators
  • AP days
  • Percentage of creditor accounts reconciled to statements
  • Number of AP debit balances

Job Environment & working hours
  • This role is based at our Milton Keynes site but may occasionally involve travel to other LUUK locations
  • Monday to Friday - 37.5 hours per week between the hours of 0830hrs and 1700hrs as per contract
  • May be required to work additional hours during month end & year end

Education and Qualifications
  • Minimum Maths and English GCSE (or equivalent)
  • Alternatively relevant experience
  • AAT qualification would be useful

Skills and Knowledge
  • Understanding of generally accepted accounting and book-keeping principles and procedures
  • Prior use of integrated accounting systems
  • Knowledge of Microsoft AX Dynamics desirable

  • Minimum of 3 years accounts experience, preferably in an AP environment
  • Manufacturing accounting preferable

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