Office Manager/Finance Assistant

I2 Media
Newcastle Upon Tyne, UK
13 Sep 2019
19 Sep 2019
Contract Type
Full Time
POSITION: Office Manager/Finance Assistant

SALARY: £21,000 PA

BENEFITS: Company Pension, On-Site Parking and Annual Bonus Scheme

HOURS: 9am - 5pm

LOCATION: The Watermark, Gateshead. NE11


Our client is a group of companies who, for last the 15 years, have helped brands flourish in the Health and Fitness and Mixed Martial Arts industries. The organisation's marketing platforms consist of International Magazine Publications, a portfolio of websites, large social media followings and annual live events. Combined they get brands big and small in front of highly targeted audiences.

Due to continued growth the company is now looking for an Office Manager/Finance Assistant to provide administrative, operational & financial support.

JOB DUTIES: (Not limited to)

Maintains office services by organising office operations and procedures; controlling correspondence; maintaining filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Maintains office efficiency by planning and implementing office systems, and equipment procurement.
Designs and implements office policies by establishing & monitoring standards and procedures.
Supports key HR tasks, including the recruitment, orienting and training of staff.
Responsible for the upkeep of the office building (including the management of any necessary maintenance) and all services (heating, lighting and internet provisions).
Supports management by providing operational & administrative support and analysis as required.
Processing of sales invoices to UK, US & International customers, and then assisting with credit control processes, including raising statements & liaising with customers.
Support sales operations, including the updating of sales spreadsheets and commission schedules.
Processing of purchase invoices, and then assisting with the preparation of payment runs & the issuing of cheque payments.
General accounts tasks including reconciling accounts (including bank & petty cash) & supplier statements.
Assistance in the preparation of management accounts.

The successful applicant should have the following:

Excellent communication and interpersonal skills.
A proactive, hardworking & enthusiastic attitude, with a desire to learn.
Attention to detail and a high level of accuracy.
Ability to work to deadlines and under pressure.
Previous office and ideally HR management experience.
Experience of working in a finance environment, with knowledge of core finance processes & systems [though ongoing training will be provided].
Excellent I.T skills.
Keywords: Office Manager, Office Management, General Office Manager, General Office Management, Office Administration Manager, Office Administration Management,, Admin, Administration, Purchase Ledger Clerk, Purchasing, Bookkeeping, Accounting, Accountancy, Accounts, Banking, Financial, , Financial Administration, Finance, Banking and Finance

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