Procurement MI Manager

OCS Group Ltd
Manchester, UK
04 Sep 2019
17 Sep 2019
Contract Type
Full Time
As the Procurement MI Manager, you will be in charge of the monthly reporting for the Procurement Team. This will include income budget control, spend, cost benefit, savings analysis and commercial assessment to drive business engagement through the provision of user friendly data sets.

Working with key stakeholders and business sectors, you will form strong working relationships with senior members of the company and develop a deep understanding of each independent business need.

Your focus will be to manage the delivery of service excellence and ensure that our timelines and strict key performance indicators are adhered to at all times.

This role will also work closely with a Procurement Analyst, whom you will develop, manage and coach.

Responsibilities will include:

  • Managing the process for the set of reports to measure the commercial performance of the Procurement function in terms of spend, price changes, cost savings and price increase mitigation performance
  • Developing interrogation methods of SAP, and other business systems to track business spend and performance against cost savings
  • Assisting with the preparation and execution of the Procurement Income and Fleet objectives, budgets and financial records. To include savings plan maintenance and variance analyses to budget/plan
  • Providing Procurement & Fleet with the monthly review of the Procurement Income performance to ensure the budget/plan is being delivered
  • Driving alignment with key stakeholders, to support purchasing strategies, identify and avoid operational buy away from preferred suppliers, or alternative deals being generated. Knowledge base to Procurement Initiatives for all Business Sectors
  • Reviewing the savings numbers submitted by Procurement and auditing to ensure accuracy and compliance with actual OCS volume/value throughput, then align with reported savings
  • Being the MI Champion on all Procurement Steering Committees for strategic procurement projects and engage at key points in the procurement process (i.e. Strategy; Tender Creation; Tender Assessment; Contract Award). To include investment appraisal techniques
  • In conjunction with divisional representatives, having responsibility for assessing the commercial assessment models for strategic procurement projects and ensuring the data contained in the commercial assessment models is robust in comparison to data contained within SAP by supplier, category and business unit
  • Being involved in individual or wider projects as they arise
  • Being the custodian of the monthly cost savings review and approval process and ensuring that all savings are reviewed thoroughly prior to review by the Divisional Finance Directors
  • Other ad-hoc duties to support the Procurement team with analysis and reporting
  • Line Reporting for Procurement Analysis, supporting training, succession planning and development needs
  • Managing staff to ensure delivery of strategic actions, objectives and financial targets as per plan and acting as the interface between Procurement & Supply Chain and Central Finance

Experience required:


  • Ideally Graduate level or above
  • Recognised qualification and/or training in Microsoft Access and/or business analyst tools
  • Expert knowledge of Excel and good working knowledge of PowerPoint
  • Knowledge of SAP finance systems strongly preferred

Working experience/Personal attributes

  • Proven experience of operating in a similar MI reporting role and delivering high quality output to tight deadlines
  • Strong report writing, presentation and financial modelling skills
  • Excellent organisation and prioritisation skills with the ability to manage multiple deliverables concurrently
  • Proven track record of working with senior management along with the gravitas and confidence to be able to work closely with Board level Directors and provide support/co-ordination
  • Strong experience with Importing data from external sources and large volume data handling with precise attention to detail
  • Ability to translate complex scenarios and information into efficient & accurate financial models
  • Variance analysis and forecasting experience
  • Line Management, coaching and mentoring experience is desired, but training will be provided for the successful candidate if required
  • Able to accurately check own and others work to allow accurate, consistent and effective work performance under pressure, implementing best practice wherever possible
  • Self-starter with ability to work with minimal direction and supervision
  • Results driven - able to deliver to tight deadlines
  • Able to look at the 'big picture' and identify trends
  • Team player

The OCS Group is one of the UK's leading providers of facilities management and property support services, employing over 25,000 people in the UK. We have been at the forefront of developing integrated Facilities Management, becoming a seamless extension of our clients' businesses by delivering best in class services. How have we achieved such success? It is through our dedicated teams of industry experts who work in partnership with our clients to deliver innovative FM solutions.

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